Executive Liaison, Office of the Vice President for Regional Campuses and Online Education

Department

VP REGIONAL CAMPUSES and ONLINE (UA-VPPL-IUBLA)

Department Information

The Office of the Vice President for Regional Campuses and Online Education (VPRCOE) oversees Indiana University¿s five regional campuses, IU Online, and the Office of School Partnerships, working collaboratively with units across the university to expand access to high-quality education. Through innovative, flexible, and accessible programs, VPRCOE enhances and extends the traditional in-person student experience to learners across Indiana and beyond. The office is committed to making an IU education affordable and attainable¿particularly for first-generation and low-income students¿through both regional campus and online pathways. Together, these efforts support student success while strengthening local communities and economies by preparing graduates for vital roles in education, healthcare, business, government, and industry.

Job Summary

Department Specific Responsibilities

• Serves as point of contact for the VPRCOE office for guests, visitors, IU staff, and outside partners for meetings and events.
• Manages scheduling and planning for VPRCOE leaders including calendaring, securing meeting locations, and other hospitality items.
• Performs administrative and other office duties such as ordering office supplies, completing financial documentation, meeting note taking, coordinating travel, and general office organization.
• Supports various projects within the office as well as multi-campus projects.
• Assists with meetings and events at IU Bloomington, IU Indianapolis, and regional campuses, including meeting planning, help with room reservations, and hospitality requests.
• Coordinate frequently with assistants from other departments for schedule planning and adjustments.
• Manages a high volume of confidential correspondence and requests from internal and external stakeholders.
• Independently manages priorities and tasks, is detailed, and well-prepared while making sure deadlines are met despite frequent interruptions.
• Reports to the associate vice president for finance and strategy.

General Responsibilities

• Exercises diplomacy, tact and judgment in interacting with a wide range of constituents both internal and external to the university. Demonstrate appropriate discretion and judgment to ensure applicable private/proprietary university information, data, transactions and correspondences maintain confidentiality.
• Manages dynamic and complex calendar, which requires a deep understanding of area's key priorities to ensure Executive is spending time in most effective and impactful way. Ensures conflicting meetings are resolved in a timely way.
• Handles matters of significance on behalf of the Executive.
• Drafts, prioritizes and handles more complex communications including briefings.
• Researches and handles special projects which may include working with the Board of Trustees.
• Coordinates workflows and time management.
• May have responsibility for department budget serving as account manager or developing and overseeing the budget.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree.

WORK EXPERIENCE

Required

• 3 years of providing support handling multiple priorities to a high level executive.

SKILLS

Required

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.
• Attention to details with the ability to meet tight deadlines.
• Ability to maintain and work with highly confidential information.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Indianapolis or Bloomington campus

This is an in-person position

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death and dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Career

FLSA: Exempt

Job Function: General Administration

Job Family: Administrative Support

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

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Telephone: 812-856-1234