Executive Office Manager

The Executive Office Manager – Chairman’s Office will be responsible for managing all aspects of the Chairman’s schedule, travel, communications, and operational requirements, while overseeing office efficiency and supporting logistics, PR, and media activities. The role combines high-level executive assistance with strategic office management, requiring discretion, adaptability, and professionalism.

Key Responsibilities

Executive & Administrative Support

• Manage and maintain the Chairman’s calendar, appointments, and meeting schedules.
• Act as the primary point of contact between the Chairman and internal/external stakeholders.
• Prepare high-quality reports, presentations, and correspondence.
• Handle confidential and sensitive information with utmost discretion.

Travel & Event Management

• Organize and coordinate local and international travel arrangements, including flights, visas, accommodations, and transportation.
• Plan and execute logistics for meetings, events, conferences, and public engagements.

Office & Operations Management

• Oversee daily office operations to ensure efficiency and effectiveness.
• Coordinate with internal teams and external partners to align on priorities and deliverables.
• Ensure smooth workflow and process optimization within the Chairman’s Office.

PR, Media & Communication Support

• Assist in PR activities, media relations, and brand representation.
• Liaise with media outlets for interviews, statements, and press coverage.
• Support the preparation of speeches, talking points, and event scripts.

Personal Assistance

• Provide direct personal support to the Chairman, including handling special projects and personal arrangements when required.

Requirements

• Minimum 3/5 years’ experience in a similar role within the GCC region.
• Age: Max 40 Years
• Excellent command of English & Arabic (spoken and written).
• Proven experience in logistics, PR, and media coordination.
• Strong multitasking, time management, and organizational skills.
• High level of professionalism, discretion, and interpersonal skills.
• Proficient in MS Office Suite and digital communication tools.

· Preferred Skills & Attributes

• Ability to work under pressure and manage changing priorities.
• Strong attention to detail with a proactive approach to problem-solving.
• Understanding of GCC cultural norms and business etiquette.
• Strong relationship-building skills and a professional network in the region.

Job Type: Full-time

Pay: AED6,000.00 - AED8,000.00 per month