Executive Office Manager

Key Responsibilities:

• Manage executives’ calendars, prioritizing schedules based on strategic importance and urgency.
• Coordinate travel arrangements, including bookings, accommodation, and logistics for executives and guests.
• Prepare and distribute meeting agendas, minutes, and follow-up actions to ensure accountability and transparency.
• Act as the first point of contact for internal and external stakeholders while maintaining professionalism and strong relationship management.
• Record and follow up on sensitive information and action items resulting from meetings.
• Develop efficient filing and archiving systems for both physical and digital documents.
• Draft, edit, and prepare official correspondence, reports, and documents on behalf of executives.
• Monitor project timelines, key reminders, and provide updates to management.
• Support the preparation of presentations and materials for high-level meetings.
• Improve and streamline administrative processes to enhance efficiency and productivity.
• Coordinate with various departments to ensure smooth workflow between the executive office and other divisions.
• Manage the executive office budget, track expenses, and prepare related reports.
• Execute special assignments and executive-directed projects with accuracy and professionalism.

Required Qualifications:

• Bachelor’s degree in Business Administration, Public Administration, Human Resources, or a related field.
• A certification or training in office management, executive support, or administrative organization is preferred.
• Knowledge of administrative systems and automation tools (such as ERP, CRM, or electronic archiving systems) is an advantage.
• Previous experience in a similar role, preferably within an executive work environment.
• Excellent communication skills in both Arabic and English.
• Proficiency in office tools and relevant software (e.g., Microsoft Office).
• Strong time management skills and ability to handle multiple tasks effectively.
• High level of confidentiality and professionalism.
• 3 to 8 years of prior experience in the same or similar job responsibilities.