Executive Operations Coordinator

Position Summary

The Executive Operations Coordinator plays a critical role in both administrative leadership support and real-time operations. This position combines executive assistant duties with EMS scheduling and dispatch responsibilities, ensuring efficient communication, staffing, and service delivery.

This is a fast-paced role ideal for someone who thrives in healthcare, logistics, or EMS environments.

Key Responsibilities:

Executive Support

• Manage calendars, meetings, and daily priorities for leadership
• Prepare reports, emails, and internal communications
• Maintain confidential records and assist with company initiatives
• Support leadership with operational planning and coordination

Dispatch & Scheduling

• Create and manage daily crew schedules
• Dispatch units and monitor real-time operations
• Coordinate transport requests with facilities and field staff
• Handle call-offs, schedule changes, and coverage needs
• Ensure timely and efficient transport coordination

Operations Support

• Track staffing levels and unit availability
• Assist with onboarding scheduling and employee coordination
• Maintain compliance with company policies and healthcare standards
• Communicate effectively with field teams and supervisors

Qualifications

• 2+ years of experience in administrative support, dispatch, scheduling, or healthcare operations
• EMS, transportation, or healthcare experience strongly preferred
• Strong multitasking, organization, and problem-solving skills
• Excellent communication and customer service skills
• Proficient in Microsoft Office (Excel, Outlook, Word)
• Ability to work in a fast-paced, high-pressure environment

Preferred Qualifications

• Experience with dispatch systems (e.g., Traumasoft, ESO, AngelTrack)
• Knowledge of HIPAA and healthcare compliance
• Prior experience in EMS or medical transportation
• Bilingual

How to Apply

Apply through Indeed or submit your resume directly. Qualified candidates will be contacted for a phone screening.

Genesis 7 Transportation is an Equal Opportunity Employer.

Pay: $49,978.49 - $60,189.14 per year

Benefits:

• Paid time off

Work Location: In person