Executive Personal Assistant

Executive & Personal Assistant to Founder – (Part-Time)

We are seeking a highly organized and detail-oriented assistant to support the company founder in both business and personal coordination tasks. This role helps keep operations running smoothly by managing scheduling, communication, research, and logistics.

Responsibilities include:

• Calendar and meeting coordination
• Email organization and response drafting (minimal)
• Researching conferences, travel, and industry events
• Tracking subscriptions and vendors
• Coordinating appointments and scheduling
• Organizing documents and reminders
• Assisting with project and client follow-ups
• Light personal assistance (appointments, pet care coordination, errands scheduling)

Ideal candidate:

• Extremely organized and proactive
• Comfortable managing multiple priorities
• Strong written communication
• Tech comfortable (Google Workspace, Microsoft 365, scheduling apps)
• Discreet and trustworthy
• Able to anticipate needs and solve problems independently

Part-time with flexible hours. Remote with occasional local coordination in San Diego And Imperial Beach

• Proven experience in executive administrative support or personal assistant roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and office management software like DocuSign.
• Excellent typing speed combined with transcription and proofreading abilities to produce accurate documents swiftly.
• Knowledge of bookkeeping practices including invoicing and financial record keeping using QuickBooks.
• Strong project coordination skills to manage multiple tasks efficiently under tight deadlines.
• Exceptional communication skills with professional phone etiquette.
• Ability to handle clerical duties such as , data entry, and customer service interactions effectively. Join us as an Executive Personal Assistant if you’re passionate about supporting leadership through meticulous organization, proactive problem-solving, and delivering exceptional service in a vibrant professional environment!

Job Type: Part-time

Pay: $20.00 - $34.42 per hour

Work Location: Hybrid remote in Imperial Beach, CA 91932