Executive Personal Assistant

The Executive Personal Assistant provides high-level administrative and personal support to a senior executive. This role requires exceptional organization, discretion, and anticipation of needs. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment while juggling both professional and personal priorities.

Key Responsibilities

Executive Support

• Manage complex calendars, scheduling meetings, travel, and events
• Act as gatekeeper for the executive’s time, prioritizing requests and communications
• Prepare agendas, presentations, briefing materials, and follow-ups
• Coordinate with internal teams and external partners on behalf of the executive
• Handle confidential information with the highest level of discretion

Personal & Lifestyle Management

• Oversee personal appointments, travel, and logistics
• Manage household vendors, services, and special projects
• Coordinate personal events, gifts, and reminders
• Anticipate needs and resolve issues before they arise

Operations & Administration

• Track expenses, invoices, and reimbursements
• Maintain organized digital and physical filing systems
• Support ad-hoc projects and special initiatives
• Identify opportunities to streamline processes and improve efficiency

Qualifications

• 4+ years supporting senior executives or high-profile individuals
• Exceptional organizational, time management, and multitasking skills
• Strong written and verbal communication skills
• High emotional intelligence and professionalism
• Ability to work independently and problem-solve under pressure
• Tech-savvy (Google Workspace, Microsoft Office, scheduling tools)
• Flexible availability as business needs require