Executive Personal Assistant

Job Summary
The Executive Personal Assistant (EPA) involves providing high-level administrative and strategic support to senior executives/owner, managing complex calendars, coordinating meetings and travel, handling confidential information, managing communications (emails, calls, reports, presentations), requiring exceptional organizational, communication, discretion, and problem-solving skills. EPAs act as strategic partners, ensuring executive productivity by managing logistics and information flow with professionalism and autonomy.

Responsibilities

• Manage and maintain executive calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with precision.
• Prepare, proofread, and transcribe documents, reports, emails, and presentations ensuring clarity and accuracy.
• Coordinate various projects by tracking deadlines, organizing resources, and liaising with internal teams to ensure timely completion.
• Handle all aspects of office management including filing, data entry, bookkeeping using QuickBooks, and overseeing clerical tasks such as faxing, photocopying, and scanning.
• Facilitate effective communication through phone etiquette on multi-line phone systems, managing incoming calls professionally and courteously.
• Organize events such as meetings or company functions by coordinating logistics, catering, venue arrangements, and attendee lists.
• Support personal errands for executives when appropriate while maintaining strict confidentiality and discretion.
• Liaison: Serve as a point of contact for the Owner.

Qualifications

• Proven experience as an executive administrative assistant or personal assistant with a strong background in office management.
• Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools, and data entry systems.
• Strong typing skills along with transcription and proofreading capabilities to produce error-free documents.
• Experience with bookkeeping software such as QuickBooks and familiarity with office equipment including multi-line phone systems.
• Exceptional communication skills with professional phone etiquette and customer service orientation.
• Demonstrated ability to handle confidential information discreetly while managing multiple projects simultaneously. Join us as an Executive Personal Assistant if you’re energized by supporting leadership through meticulous organization and proactive project coordination! Your expertise will empower our executives to excel while you grow your career in a vibrant professional environment committed to excellence.

Essential Skills & Qualifications

• Skills: Excellent written/verbal communication, organization, time management, discretion, problem-solving, proficiency with MS Office Suite (Word, Excel, PowerPoint).
• Experience: Previous experience as an EA or similar high-level administrative role.
• Attributes: Ability to work independently, exercise good judgment, maintain confidentiality, and thrive in a fast-paced environment.
• Proactive Problem-Solving: Anticipating needs before they are articulated and independently resolving logistical or operational issues.

Other Responsibilities:

• Assisting with the scheduling of the 42nd Street Event Center and monitoring e-mails
• Other duties as required

Competencies

• Communication Proficiency
• Problem Solving/Analysis
• Detail oriented/organization skills
• Computer technology savvy
• Results-driven
• Personal Effectiveness/Credibility

Work

• 20 hours a week

Job Type: Part-time

Pay: $25.00 - $30.00 per hour

Expected hours: 20 per week

Benefits:

• Parental leave

Work Location: Hybrid remote in Minneapolis, MN 55406