Executive Personal Assistant

EXECUTIVE PERSONAL ASSISTANT

The Executive Assistant to the Founder/CEO plays a critical dual role — providing executive-level administrative support to Natural Life’s Founder while overseeing the seamless day-to-day operations of her private residence. This position requires exceptional discretion, organizational acumen, and the ability to anticipate needs before they arise. The ideal candidate thrives in a fast-paced, dynamic environment, moves fluidly between professional and personal responsibilities, and takes genuine ownership of outcomes. This role is the right hand to the Founder — ensuring she can focus on leading and growing Natural Life.

Duties and Responsibilities:

• Manage calendar, correspondence, and scheduling priorities across both personal and professional domains

• Coordinate with the Natural Life team on travel logistics, event planning, and company-related scheduling

• Track and manage personal bills, insurance renewals, subscriptions, and household financial obligations, ensuring timely payment

• Maintain organized records including household documents, warranties, contacts, and key vendor information

• Handle personal shopping, errands, prescription pickups, returns, and online order management

• Research and present options to support decision-making on household projects, service providers, and personal matters

• Provide project management support for household and personal initiatives, including scoping work, managing timelines, and following up on deliverables

• Oversee day-to-day operations of the private residence, ensuring the property is organized, maintained, and running efficiently

• Source, schedule, and supervise vendors including housekeeping, landscaping, repairs, and other service providers; obtain estimates and confirm work completion

• Manage household supplies, deliveries, and preventative maintenance schedules

• Learn and operate all household technology systems; develop SOPs and troubleshoot issues as they arise

• Provide personal errand support and assistance with household pets, including daily care, scheduling of veterinary and grooming appointments, and coordination of pet sitter coverage during travel

• Assist with coordination of personal family logistics and appointments, as needed

The above cited duties and responsibilities describe the general nature and level of work performed by people assigned to the job. They are not intended to be an exhaustive list of all the duties and responsibilities that an incumbent may be expected or asked to perform.

Knowledge, Skills & Abilities: