Executive Personal Assistant

DESCRIPTION: SABG is hiring an Executive Personal Assistant to support the CEO and President in its Fairfax, Virginia office. This role provides full-time, high-level support to senior leadership while helping drive efficient day-to-day operations.

JOB TITLE: Executive Personal Assistant

CLEARANCE: Not required

LOCATION: Fairfax, VA

ESSENTIAL DUTIES AND RESPONSIBILITIES: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

• • Manage complex calendars for the CEO and President, including prioritizing internal leadership meetings, client engagements, and deadlines. Anticipate scheduling conflicts and ensure alignment with business priorities.
  • Serve as a key point of contact for internal staff, government clients, and external partners. Screen and prioritize communications, draft and edit correspondence, and ensure executives are well-prepared with relevant context and materials.
  • Prepare agendas, briefings, and slide decks for internal meetings, client calls, and leadership reviews. Capture action items and track follow-ups.
  • Coordinate travel, including trips to client sites, federal agencies, and industry events. Prepare itineraries with contingency planning and ensure compliance with company travel policies and federal guidelines where applicable.
  • Maintain strict confidentiality when handling executive communications, contract-related information, financial data, and potentially sensitive government-related materials.
  • Prepare and reconcile expense reports in accordance with company policies and government contracting requirements (e.g., audit readiness, allowable costs). Maintain organized records for reporting and compliance purposes.
  • Support day-to-day office operations, vendor coordination, and internal logistics.
  • Provide personal assistance to the CEO and President, such as scheduling appointments or handling personal logistics, depending on the needs of leadership.

SUPERVISION: This position has no supervisory responsibilities

MINIMUM QUALIFICATIONS: Candidates must have demonstrated experience providing high-level administrative support to senior executives, including managing complex calendars, coordinating travel, and preparing executive communications and materials. The ideal candidate will possess strong organizational, communication, and problem-solving skills, with the ability to prioritize competing demands in a fast-paced environment. Experience working within the government contracting industry is preferred, along with knowledge of expense reporting and compliance requirements. The role requires exceptional professionalism and the ability to handle sensitive information with a high degree of confidentiality, as well as the flexibility to provide personal support to executive leadership.

EDUCATION AND/OR EXPERIENCE:

• • Bachelor’s Degree in Business Administration, Communications, Management or Organization Leadership or a related field
  • 5+ years of experience providing executive-level administrative support, preferably supporting C-suite leadership (CEO, President, or equivalent)
  • Prior experience in a government contracting or federal-facing environment strongly preferred
  • Demonstrated experience managing complex calendars, coordinating travel, and supporting senior executives in a fast-paced, deadline-driven environment
  • Strong written and verbal communication skills, with experience drafting and editing executive correspondence and presentations
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Teams)
  • Ability to work independently, exercise sound judgment, and proactively anticipate executive needs

COMPUTER SKILLS:

• • Skilled in operating a personal computer and standard office equipment
  • Must have proficiency in a variety of computer software applications in word processing, spreadsheets, presentations, (MS Office: Word, Excel, Outlook, PowerPoint)

COMPETENCIES: To perform the job successfully, an individual should demonstrate the following competencies:

• • Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; and uses reason even when dealing with emotional topics
  • Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; and able to read and interpret written information
  • Diversity - Demonstrates knowledge of EEO policy; shows respect and sensitivity for cultural differences; and promotes a harassment-free environment
  • Ethics - Treats people with respect; keeps commitments; Inspires the trust of others; works with integrity and ethically; and upholds organizational values
  • Planning/Organizing - Prioritize and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks, if needed; and develops realistic action plans
  • Professionalism - Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments

LANGUAGE SKILLS: Ability to read, analyze, and interprets governmental regulations. Ability to write reports, business correspondence, and/or procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS: Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to question activities and issues in all functional areas and make sound business decisions based on that data.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, and hear. The employee is regularly required to write and type on a computer. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb, or balance and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Job duties are performed in an office environment utilizing standard office equipment such as a computer, photocopier, and telephone. The noise level in the work environment is usually low to moderate.

FOR OUR SERVICE MEMBERS AND VETERANS: SABG values the service Veterans, and their family members have given to our country, and we support the hiring of returning Service Members and military spouses. If you are a Veteran or wounded warrior and would like assistance with the employment process at SABG, please contact our recruiting team at recruiting@sabg.com.

FOR PERSONS WITH DISABILITIES: If you are a person with a disability or a disabled Veteran and are applying for a job with SABG, we would like to ensure your application process goes as smoothly as possible. If because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process please contract our recruiting team at recruiting@sabg.com and let us know the nature of your request and your contact information.

TO APPLY FOR THIS POSITION: Once you complete all the steps we are notified of your completed application, and we will review. For individuals who meet the requirements of the position, we will contact you and arrange next steps in the interview process.

SABG is an Equal Opportunity/Affirmative Action Employer
Minorities/Women/Veterans/Disabled