Executive Personal Assistant

Job Overview
Personal Assistant/Bookkeeper – Real Estate & Construction Development

Location: Kingsland, TX (In-Office Required)

Job Type: Full-Time/Contract Employee

About the Role:

We are a small but active real estate development and contracting company based in Kingsland, TX looking for a sharp, dependable Personal Assistant to support day-to-day business operations. You’ll work directly with ownership on everything from bookkeeping and vendor communications to document preparation and project tracking. This is a hands-on role where no two days look exactly the same.

Key Responsibilities:

• Process accounts payable and accounts receivable (AP/AR) accurately and on time
• Manage and maintain books in QuickBooks, including invoicing, reconciliations, and expense tracking
• Prepare and format documents, reports, and correspondence in Microsoft Word and Excel
• Assist in coordinating communications with clients, contractors, vendors, and local agencies
• Organize and maintain project files, schedules, and deadlines
• Leverage AI tools to improve efficiency in research, drafting, and administrative tasks
• Handle general office management and provide direct support to ownership as needed

Requirements:

• Proven AP/AR experience
• Proficient in QuickBooks (professional-level experience required)
• Strong working knowledge of Microsoft Excel and Word
• Comfortable using AI tools (ChatGPT, Claude, or similar)
• Excellent written and verbal communication skills
• Highly organized, self-motivated, and able to manage multiple priorities
• Must be able to report to our Kingsland, TX office — this is not a remote position

Nice to Have:

• Background or familiarity with real estate, construction, or development
• Experience supporting a small business owner or executive directly

Why Join Us:

You’ll have real responsibility from day one, work closely with ownership, and play a direct role in active development projects. If you thrive in a fast-paced, varied environment and want to grow with a company, this is the opportunity.

To Apply: Submit your resume and a brief note on your QuickBooks experience.

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Benefits:

• Paid time off
• Professional development assistance

Work Location: In person