Executive Personal Assistant

LaSalle Network is hiring on behalf of a private investment office in downtown Chicago, seeking an Executive Assistant to Chairman to provide exceptional support to a busy executive and ultra high networth individual. This position offers a unique opportunity to be at the heart of a growing organization with a long-standing reputation for excellence.

The ideal candidate thrives in a role that blends executive-level support with hands-on personal and office management. This person is organized, solutions-oriented, discreet, and thrives in an environment where no two days are alike.

Executive Assistant To Chairman Responsibilities

• Manage and coordinate an intricate and ever-changing calendar, including business meetings, personal appointments, social engagements, and family commitments.
• Prioritize competing demands while ensuring optimal use of the principal's time.
• Coordinate meetings with senior executives, advisors, investors, family offices, and external partners.
• Arrange complex domestic and international travel, including private aviation, commercial flights, hotels, ground transportation, dining reservations, and detailed itineraries.
• Manage travel-related documentation, visas, passports, and special accommodations.
• Remain available to address travel changes and urgent needs as they arise.
• Coordinate personal appointments, events, and household-related matters.
• Liaise with household staff, property managers, vendors, and service providers.
• Assist with personal projects, special requests, gifting, and family-related activities.
• Manage multiple residences and oversee various administrative aspects of property ownership.
• Serve as a primary point of contact on behalf of the principal.
• Draft, review, and manage correspondence, presentations, and other communications.
• Build and maintain strong relationships with key stakeholders, advisors, vendors, and service providers.
• Support special projects, business initiatives, investments, philanthropic activities, and personal ventures.
• Track deadlines, deliverables, and action items to ensure timely completion.
• Conduct research and prepare briefing materials as needed.
  
  

Executive Assistant To Chairman Requirements

• Bachelor’s degree
• 10+ years of professional work experience; minimum 5 years supporting senior executives
• Experience in a family office environment is a plus
• High level of discretion and confidentiality
• Strong technology skills (Apple, Microsoft Office, Adobe, Teams; Concur a plus)
• Confident, poised, and professional communicator
• Highly organized, detail-oriented, and proactive
• Ability to manage shifting priorities and last-minute changes
• Team player with a no-job-too-small attitude
• Comfortable being available during off-hours for urgent need
  
  

Key Details

Compensation: $140,000-$160,000

Benefits: Medical/Dental/Vision benefits available

Location: Chicago, On-site

If you’re an experienced Executive Assistant who thrives in a high-touch, high-impact environment, we want to hear from you.

Rachel Holmes

Principal, LaSalle Network