Executive Personal Assistant-Hybrid

Job Overview:

We are a growing organization seeking a Executive Personal Assistant to the CEO to join our team. The Executive Assistant (EA) serves as the right hand to the CEO of Autry Behavioral Consultants & Resources, supporting both professional and personal operations. This is a dynamic, high-energy role requiring exceptional organization, emotional resilience, and the ability to adapt in a fast-paced, constantly evolving environment.

The EA ensures the CEO remains focused on high-level priorities by managing schedules, communications, projects, and daily logistics — while also handling select personal and social media tasks.

This role starts as part-time with the opportunity to transition into a full-time position after six months based on performance, reliability, and company growth.

Key Responsibilities1. Executive & Administrative Support

• Manage the CEO’s calendar, meetings, travel, and daily priorities
• Coordinate business operations, appointments, and team scheduling
• Draft and prepare reports, presentations, correspondence, and communications
• Maintain organization of digital files, contracts, and business documents
• Anticipate needs before being asked — stay two steps ahead

2. Personal Assistance

• Manage personal appointments, errands, and household or family scheduling
• Coordinate travel (personal and business) and related logistics
• Track personal purchases, expenses, and subscriptions
• Support the CEO in maintaining a healthy work-life balance by handling personal tasks discreetly

3. Project & Operations Support

• Assist with company projects, including new clinic initiatives, events, and expansion planning
• Maintain task lists, project timelines, and follow-up systems for key deliverables
• Help prepare agendas, meeting notes, and accountability summaries
• Collaborate with team members to ensure smooth internal communication and organization

4. Social Media & Brand Support

• Assist with content creation, scheduling, and light management of social media posts (Instagram, Facebook, LinkedIn)
• Organize photo and video content for posting
• Support CEO with captions, draft ideas, and community engagement under guidance
• Ensure content aligns with the CEO’s voice and brand image

5. Communication & Relationship Management

• Serve as the first point of contact for both personal and professional matters
• Manage incoming communication, emails, and requests with discretion and tact
• Maintain professional relationships with staff, vendors, and external partners
• Represent the CEO and company brand positively and professionally

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Experience and Skills needed:

• High school diploma or equivalent; additional education or certification in office administration or related field is a plus.
• Proven experience as an office assistant or in a similar administrative role.
• Proficient in using office software, including Microsoft Office Suite (Word, Excel, PowerPoint); Google Suite, Electronic Signature Platforms, Canva, Social Media Platforms, etc.
• Proficient in Email management and Data Entry
• Familiarity with billing processes and a basic understanding of insurance claims is preferred.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Exceptional attention to detail and accuracy in data entry and documentation.
• Strong and positive customer service delivery
• Strong interpersonal and communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Proactive problem-solving skills, with the ability to identify and address potential issues.
• Demonstrated ability to work independently with minimal supervision and as part of a team.
• Coachable
• High emotional intelligence with the ability to stay calm under pressure

Ideal Traits

• Thick skin: can handle stress, fast changes, and direct communication without losing composure
• Proactive: anticipates what’s needed before being asked
• Loyal & discreet: protects confidentiality in all matters
• Balanced energy: matches the CEO’s pace while staying organized and grounded
• Creative touch: enjoys aesthetics, social media, and presentation polish

This position offers a great opportunity for someone looking to grow their skills in a dynamic office environment. If you have a passion for organization and enjoy supporting operational functions, we would love to hear from you.

Job Types: Part-time, Contract

Pay: $15.00 - $16.00 per hour

Expected hours: 10 – 15 per week

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person