Executive Personal Assistant to CEO

Executive Personal Assistant to CEO

Location: Sharjah, UAE
Travel Requirement: Frequent travel across the UAE and Middle East

Become the CEO's Trusted Right Hand

VR Investment is seeking an exceptional Executive Personal Assistant to the CEO who can seamlessly manage executive, business, and personal affairs at the highest level.

This is a high-impact role for a highly organized, discreet, and proactive professional who thrives in a fast-paced environment and can confidently support a dynamic CEO with international business interests, high-level relationships, and extensive travel commitments.

The ideal candidate will possess exceptional communication skills, strong business acumen, multilingual capabilities, and the ability to anticipate needs before they arise.

Key ResponsibilitiesExecutive & Calendar Management

• Manage a complex and constantly evolving executive calendar, including board meetings, investor meetings, VIP engagements, strategic discussions, and international appointments.
• Serve as the primary liaison between the CEO and internal/external stakeholders.
• Coordinate communication with investors, developers, government entities, partners, clients, and VIPs.
• Ensure timely follow-up and execution of key action items.

Travel & Lifestyle Management

• Organize comprehensive international travel arrangements, including visas, flights, hotels, transportation, and detailed itineraries.
• Coordinate business and personal travel schedules across multiple countries.
• Handle travel arrangements for family members and household staff when required.
• Ensure seamless logistics and last-minute adjustments.

Financial & Banking Coordination

• Assist with banking transactions and financial administration as authorized by the CEO.
• Coordinate banking activities, fund transfers, deposits, investment-related documentation, and financial records.
• Maintain strict confidentiality and accuracy in all financial matters.

Asset & Property Administration

• Maintain and manage records of personal and corporate assets, including real estate portfolios and luxury vehicles.
• Coordinate with developers, brokers, property owners, legal advisors, and government authorities.
• Support property acquisitions, transfers, registrations, and related documentation.

Legal & Documentation Management

• Oversee all documents requiring CEO review, approval, and signature.
• Coordinate contracts, agreements, applications, corporate documentation, and legal correspondence.
• Liaise with legal consultants, notaries, government departments, and PROs.
• Track and manage renewals of passports, visas, insurance policies, licenses, and other critical documents for the CEO and family.

Personal & Healthcare Coordination

• Manage medical appointments, executive health check-ups, and wellness schedules.
• Maintain confidential records of healthcare providers and important medical contacts.
• Coordinate personal appointments and lifestyle requirements.

Corporate Relations & Special Projects

• Coordinate executive events, VIP meetings, and corporate hospitality activities.
• Arrange premium corporate gifts for key partners, investors, and VIP clients.
• Support special projects, confidential assignments, and strategic initiatives as directed by the CEO.

Requirements

• Bachelor's Degree in Business Administration, Management, or a related field.
• Minimum 2+ years of experience as an Executive Assistant, Personal Assistant, or Chief Executive Assistant supporting senior leadership.
• Exceptional organizational and project management skills.
• Ability to manage multiple priorities under pressure while maintaining accuracy and professionalism.
• Strong understanding of executive administration, travel coordination, banking procedures, and documentation management.
• High level of discretion, confidentiality, and professional integrity.
• Advanced proficiency in Microsoft Office and digital productivity tools.
• UAE Driving License is mandatory.

Language Requirements

To support the CEO's international business network, candidates with multilingual capabilities will be highly preferred.

Required:

• Fluent English (written and spoken)

Highly Preferred:

• Arabic
• Russian
• Mandarin Chinese

Additional languages are considered a strong advantage.

Why Join VR Investment?

• Work directly alongside the CEO and senior leadership.
• Exposure to high-level business operations, investments, and strategic decision-making.
• Dynamic international work environment.
• Opportunity to build an influential career with a fast-growing organization.
• Significant professional growth and leadership exposure.

Apply Now

If you are highly organized, proactive, multilingual, and capable of managing executive responsibilities with professionalism and discretion, we invite you to join VR Investment as a trusted partner to the CEO.

This is more than an assistant role—it is an opportunity to become an integral part of the leadership journey of a growing international business.

Work Location: In person