Executive Personal Assistant to Chief Executive Officer

Overview

A leading investment firm is seeking a highly experienced Executive / Personal Assistant to support its CEO in a true right-hand capacity. This is a critical, high-trust role that blends executive support with personal coordination, requiring sound judgment, discretion, and the ability to operate at pace in a demanding environment.

The position is based in New York City and requires five days per week in-office presence.

The Role

Working in a one-on-one partnership with the CEO, this individual will serve as a central point of coordination across both business and personal matters. The role requires constant prioritization, proactive problem-solving, and the ability to anticipate needs before they arise.

You will act as a gatekeeper and liaison to senior leadership and external stakeholders, ensuring seamless communication and execution across a wide range of responsibilities. This is a highly visible position that plays a key role in enabling the CEO to operate efficiently and effectively.

Key Responsibilities

• Manage a complex, ever-evolving calendar, ensuring alignment with business priorities and personal commitments
• Coordinate detailed domestic and international travel, including itineraries, logistics, and real-time adjustments
• Serve as a primary liaison between the CEO and internal/external stakeholders, including senior leadership
• Act as a strategic gatekeeper to the CEO’s time, balancing competing demands with sound judgment
• Partner closely with the CEO’s spouse on scheduling, events, and household-related matters
• Oversee and coordinate with household staff, vendors, and service providers to ensure smooth day-to-day operations
• Manage personal appointments, reservations, and special requests with discretion and efficiency
• Handle highly sensitive and confidential information across both business and personal matters
• Draft and manage correspondence, presentations, and briefing materials
• Track and drive follow-ups on key business and personal initiatives
• Anticipate needs, troubleshoot issues, and proactively implement solutions across all areas of responsibility

Profile

• 10+ years of experience supporting senior executives, with significant exposure to both executive and personal support
• Experience working with high-net-worth individuals or principals with complex personal infrastructures
• Proven ability to manage high-volume, high-pressure workflows with precision and composure
• Exceptional organizational skills and meticulous attention to detail
• Strong written and verbal communication skills
• High level of emotional intelligence, discretion, and professional maturity
• Resourceful, proactive, and comfortable operating independently in a fluid environment
• Advanced proficiency in Microsoft Office Suite and related tools

Additional Details

• Location: New York City (5 days in-office)
• Compensation: $200,000 – $300,000 base, plus competitive benefits