Executive - Procurement

About:

Alef Group is a pioneer in developing premier lifestyle communities, destinations, and experiences through investment and strategic joint ventures. We are seeking an experienced Executive - Procurement to join our team in Sharjah.

Job Purpose:

The Executive – Procurement is responsible for supporting, managing, and executing the end-to-end procurement process for materials, equipment, and services required for real estate development projects. The role ensures timely, cost-effective, and compliant sourcing in alignment with company policies and project requirements, contributing to the successful and efficient delivery of ongoing and upcoming developments.

Job Accountabilities:

Procurement Execution

• Prepare and issue Requests for Quotation (RFQs), tenders, and proposals to pre-qualified suppliers and subcontractors to initiate competitive bidding processes.
• Evaluate and verify vendor quotations to ensure compliance with project specifications, technical criteria, and commercial conditions for optimal supplier selection.
• Develop and maintain comparative analyses and price evaluations to support evidence-based recommendations for vendor selection.
• Support and participate in negotiations related to pricing, delivery schedules, payment terms, and other conditions to achieve cost efficiency and favorable contract outcomes.
• Process and convert approved Purchase Requisitions (PRs) into Purchase Orders (POs) in coordination with the Procurement Manager to ensure timely procurement execution.

Vendor & Contract Management

• Coordinate and align procurement activities with the Commercial & Contracts team to ensure adherence to project-specific contract terms and obligations.
• Maintain and update an approved vendor database, ensuring that all suppliers meet the company’s pre-qualification, safety, and performance standards.
• Monitor and assess vendor performance on parameters such as quality, delivery, and responsiveness to maintain reliable supply chain partnerships.
• Ensure and enforce compliance with contractual terms during all stages of procurement and delivery to minimize risks and disputes.

Cost Control & Compliance

• Validate and align procurement actions with approved budgets and project cost plans to maintain financial control and prevent overruns.
• Monitor and analyze market trends, price movements, and alternative sourcing options to identify cost-saving opportunities.
• Adhere to and contribute to the company’s procurement policies, commercial procedures, and UAE legal and regulatory standards to uphold compliance and governance.
• Maintain and provide accurate procurement documentation to support internal controls and facilitate successful audit reviews.

Coordination & Communication

• Liaise and collaborate with Project, Engineering, Commercial, and Finance teams to capture procurement requirements and establish priorities.
• Communicate and follow up with suppliers on order confirmations, delivery schedules, and logistics arrangements to ensure uninterrupted project progress.
• Resolve and escalate issues related to delayed deliveries, quality deviations, or payment discrepancies to maintain smooth operations and supplier relationships.
• Facilitate and promote effective communication channels between internal teams and vendors for proactive problem-solving.

Systems & Reporting

• Update and manage procurement trackers and ERP systems with accurate and real-time data on requisitions, orders, and deliveries.
• Prepare and present periodic reports detailing key procurement metrics such as cost savings, supplier performance, and delivery compliance for management review.
• Contribute and recommend enhancements to procurement processes, including digital transformation initiatives, to improve operational efficiency.

Educational Qualification, Work Experience, and Skills Required:

Educational Qualification & Certifications:

• Must have a Bachelor’s degree in Engineering, Business Administration, Supply Chain Management, or a related discipline.
• CIPS or an equivalent professional procurement qualification is preferred.

Work Experience:

• Must have a minimum of 3–5 years of progressive experience in procurement, preferably within the real estate development or construction sector in the UAE.
• Demonstrated expertise in vendor management, tendering, and ERP-based procurement systems (e.g., Oracle, SAP, Microsoft Dynamics).

Skills required:

• Strong knowledge of UAE procurement regulations and local commercial practices.
• Excellent negotiation, communication, and analytical skills.
• Proficient in MS Office (Excel, Word, PowerPoint) and ERP software.
• Exceptional attention to detail and ability to work under pressure in fast-paced environments.
• Collaborative team player with strong interpersonal and stakeholder management abilities.