Executive, Purchasing

• Ensure that all acquisitions processed through the purchasing department receive appropriate authorization and adhere to established quality specifications and standards.
• Request the necessary items from the respective department and verify their accuracy before submitting to vendors for a Request for Quotation (RFQ).
• Collaborate closely with the Technical and Operations teams to plan procurement and logistics activities for timely supply deliveries, ensuring no disruptions for required materials or services for these departments.
• Generate Purchase Orders in SAP, monitor suppliers for on-time delivery and quality of products. Coordinate with the Inventory Controller to assess in-house stock levels prior to placing orders.
• Liaise with vendors and vessels to obtain updates on deliveries. Follow up on Goods Receipt Notes (GRN) and maintain close communication with vendors and vessels to ensure timely completion of Purchase Orders. Provide updates for financial accruals concerning outstanding records.
• Maintain precise and comprehensive records of all purchases made, ensuring all purchasing documentation is properly updated and filed. Regularly exchange information with the vessel and technical department.
• Assist the Supply Chain Management (SCM) Manager in achieving cost reduction targets and facilitating Financial Approvals (FAs). Provide updates on daily operations, suggest system enhancements to optimize procurement strategies, and develop and manage vendor relationships. Consult with the SCM Manager regarding the introduction of new vendors for alternative sourcing.
• Supply necessary information to the Inventory Controller to assist in the preparation of departmental reports.

Requirements

• Bachelor’s degree in finance, Commerce, Business or any related discipline.
• Experience with SAP
• Proficient in Microsoft Office Application
• Knowledge of SAP / ERP system.
• Procurement and sound negotiation skills
• Brief technical knowledge in marine spares

Benefits

• Private Health Insurance
• Paid Time Off
• Training & Development
• Performance Bonus