Executive Secretary

1. JOB PURPOSE:

The Executive Assistant to the Board of Directors will serve as a strategic enabler and administrative partner to the Directors of Technomak Group. This high-impact role goes beyond traditional executive support to include active coordination of board-level initiatives, project follow-ups, cross-functional liaison, and confidential assignment management. The EA will ensure that the Directors’ time, decisions, and communications are effectively prioritized, enabling them to focus on strategic leadership. The role demands exceptional organizational acumen, discretion, and a proactive mindset to manage information, stakeholders, and deliverables across multiple business functions.

Minimum Qualifications:

Bachelor’s Degree in Business Administration, Management, or any related field.
(Master’s Degree is an advantage.)

Minimum Experience:

10+ years of experience in Executive Assistant or Personal Assistant roles, preferably in a corporate or multinational environment. Experience supporting senior leadership, board members, or C-suite executives is essential.

Job-Specific Skills:

· Calendar and schedule management

· Travel planning (domestic and international)

· Drafting reports, minutes, and professional correspondence

· Event and meeting coordination

· Document and file management

· Executive communication and liaison handling

· Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and virtual meeting tools (Zoom, MS Teams)

Generic Skills:

· Excellent communication and interpersonal skills

· Time management and multi-tasking ability

· Attention to detail and organizational skills

· High degree of discretion and confidentiality

· Problem-solving and decision-making abilities

· Professional presentation and etiquette

Knowledge:

· Corporate governance and administrative protocols

· Understanding of organizational structure and business functions

· Basic financial, legal, and compliance documentation understanding

· Awareness of project timelines, operational goals, and board-level priorities

Attitude:

· Proactive

· Loyal, trustworthy, and discreet

· Calm under pressure and deadline-oriented

· Committed to continuous improvement and excellence

· Respectful and service-minded

· Positive, polished, and composed

Job Type: Full-time

Pay: AED6,000.00 - AED8,000.00 per month