Executive Secretary

dubizzle Egypt is the leading marketplaces for selling and buying online in the region. Our aim is to upgrade people’s lives by facilitating deals and identifying attractive opportunities for both individuals and businesses. Our goal is to strengthen local economies, empower small businesses, and help everyone in making smarter choices for themselves, the market, and the planet.

As part of dubizzle Group, we are alongside some of the strongest classifieds brands in the market. With a collective strength of 10 brands, we have more than 200 million monthly users that trust in our dedication to providing them with the best platform for their needs.

We are seeking a highly organized, resourceful, and discreet Executive Secretary to provide comprehensive executive support to the CEO. The role requires excellent coordination, communication, and time management skills to ensure smooth day-to-day operations, efficient scheduling, and professional representation of the CEO’s office.

In this role, you will:

Executive Support & Calendar Management:

• Manage the CEO’s complex calendar, meetings, and travel itineraries (Egypt, UAE, and international).
• Prioritize and resolve scheduling conflicts proactively.
• Prepare agendas, minutes, and follow-up action items for meetings.

Travel & Logistics:

• Coordinate all travel arrangements including flights, visas, accommodation, and local transportation.
• Ensure seamless travel support between Egypt and UAE, including last-minute changes.

Office & Communication Management:

• Act as the first point of contact for the CEO—screening calls, emails, and correspondence.
• Draft, review, and proofread official communications, reports, and presentations.
• Maintain a high level of confidentiality and discretion at all times.

Administrative Excellence:

• Organize and maintain files, records, and documents (both electronic and physical).
• Handle expense claims, approvals, and reimbursements for the CEO.
• Coordinate with internal teams and external stakeholders on behalf of the CEO.

Special Projects:

• Support the CEO with research, data collection, and preparation of briefing materials.
• Manage ad-hoc assignments requiring judgment, initiative, and follow-through.

Requirements

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Management, or related field.
• 5+ years of experience in an executive assistant or executive secretary role, preferably supporting C-level executives.
• Excellent written and verbal communication skills in English and Arabic.
• Strong organizational skills with attention to detail and the ability to multitask under pressure.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); knowledge of digital collaboration tools is an advantage.
• High level of integrity, discretion, and professionalism.
• Flexibility to occasionally travel and adapt to changing priorities.

Personal Attributes:

• Strong interpersonal skills with the ability to build positive working relationships.
• Highly proactive and solution-oriented.
• Culturally aware and adaptable, with experience working in multinational environments.
• Calm under pressure with excellent problem-solving abilities.

Benefits

• A fast paced, high performing team.
• Comprehensive Health Insurance
• Life Insurance
• Rewards & Recognitions
• Learning & Development opportunities

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