Executive Secretary

We are seeking a highly organized, detail-oriented, and proactive Executive Secretary to provide comprehensive administrative and executive-level support to senior management. The ideal candidate will have a strong background in executive assistance, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. This role requires professionalism, confidentiality, and strong problem-solving abilities.

Key Responsibilities

• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Draft, review, and edit correspondence, reports, presentations, and official documents.
• Serve as the main point of contact between executives and internal/external stakeholders.
• Coordinate and prepare materials for meetings, including agendas, minutes, and follow-up action items.
• Handle confidential information with a high level of discretion.
• Maintain organized electronic and physical filing systems.
• Monitor and respond to emails on behalf of executives as needed.
• Prepare expense reports, purchase requests, and other administrative documentation.
• Support project coordination, deadlines, and task follow-ups.
• Assist with day-to-day administrative functions to ensure smooth office operations.

Qualifications

• Minimum 4–5 years of experience in a secretarial or executive assistant role.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Excellent organizational, time-management, and multitasking abilities.
• Ability to work independently and handle multiple priorities.
• High level of professionalism and attention to detail.
• Ability to manage sensitive and confidential information.

Preferred Skills

• Experience supporting senior management or C-suite executives.
• Knowledge of office administration systems and procedures.
• Ability to work under pressure in a fast-paced environment.
• Strong coordination, follow-up, and documentation abilities.

Job Type: Full-time

Pay: From QAR3,000.00 per month