Executive Secretary

Job Description

Summary

• Provides support for the General Manager and other Departments as required
• Responsible for providing a high level of administrative support by conducting research, preparing reports, handling information requests and performing clerical functions.

Responsibilities

• Coordinates the over all Administrative activities of the GM's office
• Drafts and finalizes correspondence emails on behalf of the GM
• Receives, coordinates and replies to incoming mails, emails and faxes accordingly
• Answers telephone calls, responding to inquiries, taking messages and referring inquiries as appropriate
• Handles company email and send inquiries as per department concerned
• Follows up on agreements / contracts renewals in coordination with legal department.
• Communicates and liases with new agencies of interest to the Business Unit.
• Manages electronic calendar, make appointments and schedule meetings
• Make Travel arrangements and reservations for the GM.
• Performs other related duties/projects as assigned by the GM

Skills

• Proficient in MS Office Software
• Excellent Communication Skills
• Handles confidential and sensitive documents professionally
• Has an in-depth knowledge of office management and basic accounting procedures
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time management skills
• Excellent negotiator
• Integrity and Confidentiality

Job Type: Full-time