Executive Secretary

Job Objective:

To provide high-level administrative and organizational support to the owners, ensuring smooth and efficient daily operations through managing communications, organizing meetings, coordinating tasks, and following up on decisions, while maintaining the highest levels of confidentiality and professionalism.

Key Responsibilities:

• Receive and handle phone calls and emails directed to the owners.
• Draft and prepare official correspondence and letters.
• Professionally represent the owners in interactions with internal and external parties.
• Coordinate and schedule owners’ meetings, both internal and with partners or advisors.
• Prepare agendas, take meeting minutes, and follow up on the implementation of decisions and outcomes.
• Arrange travel, transportation, and accommodation as required.
• Prepare files, presentations, and reports needed by or for the owners.
• Manage documents and records in a confidential and organized manner.
• Monitor daily tasks and provide periodic reports on progress.
• Coordinate between the owners, executive departments, and advisory entities (financial, legal, administrative, etc.).
• Ensure smooth information flow between the owners and relevant parties.
• Represent the owners in communications with regulatory bodies or official entities as needed.
• Maintain strict confidentiality of information and documents.
• Comply with internal policies and procedures and adhere to professional standards.

Skills and Qualifications:

• University degree in Administration, Business Administration, or a related field.
• 3–5 years of experience as an executive secretary or in a similar role.
• Proficiency in both Arabic and English, written and spoken.
• Strong organizational and time management skills.
• Ability to work under pressure and handle multiple tasks simultaneously.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong communication and professional relationship-building skills.

Job Type: Full-time

Pay: ﷼7,000.00 - ﷼10,000.00 per month

Experience:

• Executive Secretary: 5 years (Required)

Language:

• English (Required)
• Arabic (Required)