Executive Secretary

Job Summary

One of our clients are looking for an Executive Secretary who provides high-level administrative and organizational support to senior executives. The role involves managing schedules, handling confidential information, coordinating communications, and ensuring smooth daily operations of the executive office.

Key Responsibilities

• Provide comprehensive administrative support to senior management or executives
• Manage executive calendars, appointments, meetings, and travel arrangements
• Prepare, review, and edit correspondence, reports, presentations, and meeting minutes
• Act as the primary point of contact between executives and internal/external stakeholders
• Handle confidential and sensitive information with discretion and professionalism
• Organize and maintain filing systems (electronic and hard copy)
• Coordinate meetings, prepare agendas, and follow up on action items
• Screen and prioritize emails, phone calls, and requests
• Assist in preparing budgets, expense reports, and procurement documentation
• Support office operations and ensure compliance with company policies

Qualifications

• Bachelor's degree in Business Administration, Secretarial Studies, or a related field
• Proven experience as an Executive Secretary, Executive Assistant, or similar role
• Excellent written and verbal communication skills
• Strong organizational, time-management, and multitasking abilities
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• High level of professionalism, integrity, and confidentiality
• Ability to work under pressure and meet tight deadlines

Skills & Competencies

• Excellent communication and interpersonal skills
• Knowledge of office management procedures and workflows
• Problem-solving and decision-making abilities
• Professional appearance and demeanor
• Familiarity with ERP systems or document management systems