Executive Secretary

We are seeking a highly organized and proactive Personal Assistant / Secretary to provide comprehensive administrative and executive support across both our Real Estate and Legal Consultancy operations. The ideal candidate will be responsible for managing schedules, coordinating client communications, handling documentation, and ensuring smooth day-to-day operations in a fast-paced, professional environment.

Key ResponsibilitiesExecutive & Administrative Support

• Manage and maintain executives’ calendars, appointments, and meetings
• Handle correspondence, emails, and phone calls in a professional manner
• Prepare reports, presentations, and official documents
• Organize and maintain filing systems (digital and physical)

Legal Administrative Support

• Maintain legal case files and ensure proper documentation control
• Coordinate with clients regarding legal matters, appointments, and follow-ups

Client Coordination

• Act as the first point of contact for clients and visitors
• Schedule consultations and follow up on client requests
• Maintain professionalism and confidentiality in all client interactions

Compliance & Confidentiality

• Ensure strict confidentiality of legal and business information
• Handle sensitive documents with discretion
• Support compliance with company policies and UAE regulations

Qualifications & Requirements

• Bachelor’s degree in Business Administration or related field (preferred)
• Minimum 2–4 years of experience in administrative support (experience in real estate or legal field is an advantage)
• Strong knowledge of Microsoft Office (Word, Excel, Outlook)
• Familiarity with UAE real estate procedures and legal documentation is a plus
• Excellent communication skills in English (Arabic is an advantage)

Skills & Competencies

• Strong organizational and multitasking abilities
• High attention to detail and accuracy
• Professional communication and interpersonal skills
• Ability to handle confidential information with integrity
• Time management and ability to work under pressure

Job Type: Full-time

Pay: From AED3,000.00 per month

Work Location: In person