Executive Secretary

Executive Secretary

FT / PT Status – Full-Time
Salary – $15.93 - $24.00 Hourly Wage
Remote Work / In-Office – Hybrid

Recruiter – Elida Barrera | ebarrera@utah.gov | 3852957911
Application Deadline – 6/28/2026

Key Responsibilities

If you are a proactive professional who thrives on continuous improvement, we want you on our team!
The Utah State Board of Education (USBE) is seeking a dynamic Executive Secretary to join the Career
and Technical Education (CTE) section. In this vital role, you will provide high-level administrative
support to the Educational Coordinator and deliver exceptional service to USBE customers and
stakeholders

Principal Duties:

As an Executive Secretary you will:

• Maintain calendars; schedule and coordinate appointments, meetings, travel, etc.
• Write or draft correspondence, reports, documents, and/or other written materials; edit written
  material for accuracy, format, and arrangement of material and conformity with standard
  acceptable English.
• Generate and analyze data required for federal, state, and agency reports, gathering data and
  information which may be difficult to identify and require substantial research.
• Proactively Manage workflows to ensure deadlines and deliverables are met.
• Review incoming correspondence and outgoing correspondence.
• Prepare meetings and trainings for stakeholders.
• Use a variety of software programs to create and process work. Examples may include
  specialized reports, databases, spreadsheets, and other related specialties
• Maintaining and updating digital assets and website in coordination with staff.
• Prepare and process documents.
• Optimize and manage office inventory and supply procurement.
• Complete other duties as assigned.

Qualifications

The Ideal Candidate

The Ideal Candidate will possess:

• A positive, collaborative and detailed work ethic.
• Excellent time management strategies and ability to be flexible.
• A willingness to demonstrate accountability and grow professionally.
• Exceptional administrative judgment with a proven track record of optimizing office operations.
• The ability to communicate clearly and effectively; Strong emotional intelligence and
  interpersonal skills, with the ability to navigate diverse stakeholder relationships with tact and
  professionalism; maintain strict confidentiality.
• Strong technical skills in cloud-based collaboration tools, modern workflow platforms and
  advanced knowledge and skill with Adobe, Google, Microsoft and other common office
  applications.
• Practical skills in gathering, organizing, and communicating information of importance to work
  assignments.

About the Role

Location –
250 East 500 South
Salt Lake City, UT, 84111
United States
Background Check Required – Yes
Drug Test Required – No
Schedule Code – AE - Employees of the State Board of Edu. This is a career service exempt at will position.

Why You Should Join Our Team
In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah, click here. Other benefits may include:

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

The Agency
For more information, visit schools.utah.gov

EEO Statement
The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact (801) 957-9390.