Executive Secretary

Key Responsibilities

• Manage the CEO's calendar, meetings, appointments, travel arrangements, and daily administrative activities.
• Prepare correspondence, reports, presentations, meeting minutes, and other business documents.
• Coordinate with all departments, including the China and Egypt teams, to ensure smooth communication and workflow.
• Handle confidential information with the highest level of professionalism and discretion.
• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Screen calls, emails, and inquiries, maintain organized records and filing systems, and support office operations.
• Conduct research, prepare reports, assist in decision-making, organize company meetings and events, and follow up on action items and special projects assigned by the CEO.
• Support HR related processes and administrative coordination as required.

Requirements

• Proven experience as an Executive Secretary, Executive Assistant, or in a similar executive support role.
• Experience providing high-level administrative support, preparing reports, and using AI productivity tools.
• Excellent communication, organizational, multitasking, and time management skills.
• Ability to handle confidential information with discretion and professionalism.
• Native Arabic speaker with good command of English.
• Valid Kuwaiti driving license and own a car are mandatory.
• Arab nationality is required.
• Able to join immediately.

Work Location: In person