Executive Secretary/ F&B Coordinator I DoubleTree by Hilton Sharjah

Executive Secretary/ F&B Coordinator I DoubleTree by Hilton Sharjah

An Executive Secretary/ F&B Coordinator is responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience while providing secretarial support, managing the mail, and carrying out filing.

What will I be doing?

As an Executive Secretary/ F&B Coordinator, you will be responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience. An Administrative Assistant / Executive Secretary will also be required to provide secretarial support, manage mail, and carry out all filing. Specifically, you will be responsible for performing the following tasks to the highest standards:

Administrative Support to General Manager:

• Manage the General Manager’s calendar, meetings, travel arrangements, and appointments.

• Prepare correspondence, reports, presentations, and confidential documents.

• Handle incoming calls, emails, and communication on behalf of the GM.

• Maintain accurate filing systems and ensure document confidentiality.

• Liaise with department heads to follow up on action plans and deadlines.

• Coordinate GM’s participation in owner meetings, cluster communications, and brand initiatives.

• Support in preparing monthly performance reports and executive summaries.

  F&B Coordination:

• Assist the F&B Department in scheduling meetings and circulating follow-ups.

• Support in planning special events and VIP arrangements.

  Communication & Liaison:

• Act as a central communication point between GM, HODs, and the F&B team.

• Ensure timely flow of information and documentation to relevant stakeholders.

• Coordinate with HR for departmental trainings, new joiner onboarding, and communication updates.

What are we looking for?

An Executive Secretary/F&B Coordinator serving Hilton brands is always working on behalf of our Guests and collaborating with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

• Qualifications & Skills:

• Bachelor’s degree in Hospitality Management, Business Administration, or related field. (Advantage)

• Minimum 2-3 years of experience as an Executive Secretary, F&B Coordinator, or similar role in hospitality.

• Strong communication and interpersonal skills.

• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).

• Excellent organizational and multitasking abilities.

• Knowledge of Food and Beverage (F&B) operations is an advantage.

• Fluency in English required.

• Excellent verbal and written communication skills

• Excellent administration skills

• Flexibility to respond to a range of different work situations

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:

• Previous administrative experience in a fast-paced environment

What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!