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EXECUTIVE SECRETARY I
California Highway Patrol
EXECUTIVE SECRETARY I
$4,345.00 - $5,441.00 per Month
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
Final Filing Date: 4/28/2026
Job Description and Duties
Under the direction of the Division Chief, the Executive Secretary I is responsible for performing administrative duties which require initiative, good judgment, tact, and diplomacy, along with a thorough knowledge of appropriate administrative practices. Prioritizes, coordinates, processes, logs, and routes a variety of physical and digital materials and projects; maintains an established systematic filing of projects completed and/or approved by IMD. Replies to requests for project updates and/or status requests and assists in ensuring projects are processed according to deadlines through suspense systems. Schedules appointments for IMD personnel and prepares pertinent support material. Greets and assists visitors. Receives and screens confidential telephone calls, providing information to callers and directing calls to the appropriate party or office. Gathers data and composes correspondence and a variety of required reports for IMD, including typing memorandums, letters, meeting minutes, on-call schedules, sympathy letters, and other miscellaneous documents. Prepares and reviews timekeeping data and related documents for submission to the Human Resources Section for processing. Coordinates travel arrangements and prepares necessary itineraries. Requests travel advances, completes travel expense claims, and maintains associated travel records. Is the IMD vehicle coordinator and processes all projects/reports received from sections. Maintains confidential and administrative files, including personnel file documentation. Orders office supplies and completes appropriate paperwork. Updates reference contact documents and distributes as necessary. Performs other duties within the scope of the classification as assigned.
Working Conditions
Office environment, Monday through Friday 0800-1700 hours, in person.
Position Details
Department Information
601 North 7th Street
Sacramento, CA 95811
Department Website: https://www.chp.ca.gov
Special Requirements
- The position(s) require(s) a Background Investigation be cleared prior to being hired.
- This position requires the ability to type at a minimum speed designated on the Classification Specifications (link available in the Minimum Requirements section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed prior to being hired. Additional information regarding acceptable typing tests: https://calcareers.ca.gov/CalHRPublic/GeneralInfo/TypingCertification.aspx
The Statement of Qualifications (SOQ) serves as documentation of each applicant's ability to present information clearly and concisely in writing. Each question must be numbered and addressed in the same order as the questions below. The SOQ must be typed, no more than two pages in length, and 12-point Arial font. Resumes in lieu of the SOQ will not be considered. Describe your experience working in a situation when you were assigned multiple projects with a broad scope and discretion to complete. Include a description of the actions you took, and your approach to ensuring tasks and assignments were tracked for progress and completed timely. Describe the tools and resources used to complete the task(s).
-
Describe your experience working in situations where you independently performed analytical research and analysis and made recommendations. What was the outcome? Describe the steps and approach utilized to obtain information and resources.
- Describe a time you provided excellent customer service.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 4/28/2026Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Criminal Record Supplemental Questionnaire
- Statement of Qualifications -
A Statement of Qualifications (SOQ) is REQUIRED and MUST be submitted with your application to be considered for this position. Applications received without the SOQ will not be considered. Resumes in lieu of the SOQ will not be considered. Refer to the Special Requirement Section of this job posting for the SOQ questions.
Desirable Qualifications
- Ability to communicate effectively both verbally and in writing.
- Strong analytical skills; excellent interpersonal, organizational and research skills with attention to detail.
- Must maintain consistent and predictable attendance.
Benefits
Contact Information
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Department Website: https://www.chp.ca.gov
Human Resources Contact:
David Salazar
(916) 843-3820
Hiring Unit Contact:
Lieutenant Sean Smith
(916) 843-4000
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:Equal Opportunity & Access Section
(916) 843-3190
eoas@chp.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Additional Application Submission Requirements
Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes but is not limited to, the Equal Employment Opportunity page, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.
Although the intent is to fill this vacancy as soon as possible, the exact duration of the selection process can vary and is unknown at this time.¬
Other
Effective July 1, 2025, the California Department of Human Resources (CalHR) implemented the Personal Leave Program 2025 (PLP 2025). PLP 2025 directs that each employee receives a temporary reduction in pay in exchange for PLP 2025 leave credits. The percentage of the temporary salary reduction and the number of PLP 2025 leave credits are determined by the position’s assigned bargaining unit. The salary range(s) included in this job advertisement do not reflect the temporary salary reduction.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
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