Executive Secretary & Office Manager

Job Description:

We are seeking a highly experienced and professional Executive Secretary & Office Manager to join our Management Office. This role combines responsibilities of an Executive Assistant, Personal Assistant, and Office Manager, providing high-level executive support while ensuring smooth and efficient office operations.

The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced executive environment.

Key Responsibilities

• Provide comprehensive executive and personal assistant support to C-level executives
• Manage complex executive calendars, appointments, and priorities
• Coordinate meetings, prepare agendas, take minutes, and manage follow-ups
• Handle confidential correspondence and sensitive information with discretion
• Manage office operations and administrative coordination
• Arrange domestic and international travel, accommodations, and itineraries
• Act as a key point of contact between executives and internal/external stakeholders
• Support executive meetings, presentations, and reporting requirements

Key Qualifications & Requirements

• Bachelor’s degree in Business Administration, Management, Communications, or a related field
• Minimum 5–8 years of experience supporting C-level executives as an Executive Assistant, Personal Assistant, or Office Manager
• Proven ability to manage schedules and priorities for multiple senior executives
• Fluency in Arabic and English (spoken and written) – mandatory
• Strong experience in executive calendar management, meeting coordination, and confidential communications
• Excellent organizational, communication, and stakeholder management skills
• High level of professionalism, discretion, and attention to detail
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience in office management, administrative coordination, and executive support
• Arab nationality only

Preferred Experience

• Experience working in large organizations, government entities, or within the UAE/GCC region

Job Type: Full-time

Pay: AED4,500.00 - AED6,000.00 per month

Language:

• Arabic and English (Required)

Work Location: In person