Executive Secretary – Property Development

Position Title: Executive Secretary – Property Development

Industry: Property Development
Location: Dubai, UAE
Employment Type: Full-time

Job Overview:
We are seeking a highly organized and detail-oriented Executive Secretary to provide administrative, client, and managerial support within the property development sector. The ideal candidate will be responsible for handling executive-level correspondence, managing documentation, coordinating schedules, and assisting in day-to-day operations to ensure smooth workflow and excellent client service.

Key Responsibilities:

Executive & Administrative Support:

• Manage executive calendars, schedule meetings, and coordinate with internal and external stakeholders.
• Handle official correspondence, emails, and phone calls with professionalism.
• Maintain records, agreements, and confidential documents in an organized manner.
• Prepare executive reports, presentations, and documentation.

Office Coordination & Documentation:

• Organize and maintain filing systems for contracts, legal paperwork, and company records.
• Support management in preparing property listings, marketing materials, and internal communication.
• Ensure timely follow-ups on executive instructions and tasks.

Support to Sales & Management:

• Assist sales teams with client coordination and documentation.
• Provide administrative support in client presentations and meetings.
• Facilitate smooth communication between management, sales, and clients.

Key Requirements:

Qualifications:

• Bachelor’s degree in Business Administration, Real Estate, or a related field.
• 5 - 10 years of experience as an Executive Secretary, preferably in the property development industry. (Required)

Technical Skills:

• Proficiency in MS Office (Word, Excel, PowerPoint).
• Knowledge of CRM systems and real estate documentation processes.
• Strong organizational and multitasking skills.

Soft Skills:

• Excellent communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Strong attention to detail and time management.

Job Type: Full-time

Pay: AED4,000.00 - AED7,000.00 per month

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Property Development: 5 years (Required)