Executive Secretary/Personal Assistant

We are seeking a highly organized, discreet, and proactive Executive Secretary & Personal Assistant to provide comprehensive administrative and personal support to senior management. The ideal candidate will be detail-oriented, capable of managing multiple priorities, and able to maintain strict confidentiality while ensuring smooth day-to-day operations.

Key Responsibilities

Ø Maintain accurate records, files, and confidential information.

Ø Coordinate travel arrangements and itineraries, visa applications, restaurant/hotel/ticket bookings.

Ø Manage calendars, schedule meetings, and coordinate appointments.

Ø Assist with personal tasks as required.

Ø Monitoring and requesting office supplies.

Ø Handle correspondence, emails, phone calls, and document preparation.

Ø Assisting HR department for all matters related to operations of the employee.

Ø Overseeing the maintenance of the office facilities and equipment. Performing other relevant duties when needed.

Ø Monitor deadlines and follow up on action items.

Ø Perform general office administration and support tasks

Ø Payroll processing, compensation and benefits.

Ø Household recruitment (onboarding & offboarding)

Ø Employee relations and focal contact for employees.

Requirements & Qualifications

• Proven experience as a Secretary, Personal Assistant, or similar role
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• High level of professionalism, discretion, and confidentiality
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint, Access and ERP)
• Ability to multitask and work under minimal supervision
• Strong problem-solving and interpersonal skills

Preferred Qualifications

• Bachelor’s degree in business administration or related field
• Experience supporting senior executives
• Familiarity with office management systems and procedures
• HR/Admin/Secretarial experience.

Job Types: Full-time, Permanent

Work Location: In person