Executive - Stores & Inventory

Qualifications & Experience:

• Education: Graduate / Diploma in Materials Management, Supply Chain, Commerce, or Engineering.
• Experience: 3–4 years of experience in storekeeping, warehouse, or inventory management, preferably in an educational institution
• Technical Skills:
• Hands-on experience with SAP (MM module) or similar ERP systems.
• Proficiency in MS Excel and other MS Office applications.
• Knowledge of inventory control techniques and warehouse management principles.

1. Inventory & Stock Management

• Maintain accurate records of all incoming and outgoing materials including stationery, housekeeping supplies, uniforms, furniture, sports goods, laboratory items, and office consumables.
• Implement systematic storage and labeling of all stock items for easy identification and retrieval.
• Monitor stock levels regularly and initiate replenishment as per school requirements and approval processes.
• Conduct periodic stock verification (monthly, quarterly, and annual) and reconcile discrepancies between physical and system records.
• Apply proper inventory control methods such as FIFO (First-In-First-Out) to minimize wastage or expiry of consumables.

2. Procurement Coordination

• Raise material requisitions based on consumption and requirements received from departments (academic, admin, housekeeping, labs, sports, etc.).
• Coordinate with the purchase department for timely procurement and delivery of approved items.
• Verify the quality and quantity of goods received against purchase orders and supplier invoices.
• Maintain proper documentation such as Goods Receipt Notes (GRN) and material issue slips.

3. Store Operations & Housekeeping

• Ensure proper maintenance, cleanliness, and safety of store areas.
• Organize stock systematically (by category and department) to maintain accessibility and order.
• Supervise store helpers or attendants and assign daily tasks related to material handling.
• Implement and maintain 5S (Sort, Set, Shine, Standardize, Sustain) principles in store management.

4. Record Keeping & System Management

• Enter all transactions (receipts, issues, returns, adjustments) into the inventory management system or ERP (SAP/MM or equivalent).
• Maintain updated item masters, stock ledgers, and consumption reports.
• Generate periodic reports on stock status, consumption patterns, and reorder levels for management review.
• Ensure data accuracy, timely posting of entries, and proper documentation for internal audits.

5. Coordination with Departments

• Liaise with academic departments, laboratories, administration, housekeeping, and canteen for timely issue and return of materials.
• Support annual budgeting by providing data on consumption trends and future requirements.
• Communicate effectively with the finance and procurement teams for invoice verification and vendor payments.
• Assist in planning and execution of annual school events by ensuring availability of necessary materials and equipment.

6. Compliance & Safety

• Follow all school policies and procedures related to store operations, safety, and procurement.
• Ensure safe handling and storage of cleaning chemicals, laboratory supplies, and electrical materials.
• Support audit teams during internal or external audits by providing required records and reports.
• Maintain confidentiality of vendor and inventory-related information.

Job Type: Full-time

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person