Export Documentation Executive

job Summary for Export Documentation

We are looking for a detail-oriented and experienced Export Documentation Executive to manage all documentation related to international shipments. The role involves preparing and processing shipping documents, coordinating with logistics partners, and ensuring compliance with export regulations to ensure smooth and timely dispatch of goods.

Key Responsibilities:

Documentation Handling:

Prepare and verify all export-related documents such as:

Commercial Invoice

Packing List

Bill of Lading / Airway Bill

Certificate of Origin

Export Declaration (Shipping Bill)

Letter of Credit (LC) documentation

Other regulatory or customer-specific documents

Ensure timely submission of documents to banks, clients, CHA, or freight forwarders.

Coordination:

Coordinate with internal departments like production, dispatch, quality, and sales for shipment scheduling and product availability.

Liaise with CHA, freight forwarders, shipping lines, and transporters for booking shipments and container arrangements.

Compliance & Regulations:

Ensure compliance with DGFT, Customs, Export Promotion Council, and INCOTERMS.

File necessary forms on ICEGATE, DGFT Portal, and SEZ Online if applicable.

Maintain knowledge of changes in export regulations and update internal processes accordingly.

Banking & Finance Coordination:

Handle export LC documentation and liaise with banks for negotiation and realization of export proceeds.

Ensure timely submission of documents to the bank for remittance and reconciliation of export payments.

Record Keeping & Reporting:

Maintain proper records of all export documents and shipment details.

Prepare periodic MIS reports for exports, shipment status, documentation timelines, and customer-specific reports.

Key Requirements:

Graduate in Commerce, Business Administration, or related field.

3–6 years of experience in export documentation in a manufacturing or trading company.

Strong knowledge of export documentation, customs clearance, LC handling, and logistics coordination.

Familiarity with portals like ICEGATE, DGFT, SEZ Online, etc.

Good communication and coordination skills.

Proficient in MS Office (Excel, Word) and ERP systems (SAP, Tally, or similar).

Preferred Industries:

Manufacturing (Textile, Pharma, Engineering Goods, FMCG)

Trading & Export Houses

Freight Forwarding / CHA / Logistics

Job Type: Full-time

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person