Export Documentation Trainee

Role Summary

The Export Documentation Trainee will assist the Export Operations team in managing pre-shipment documentation, coordinating with suppliers and CHA, preparing shipping documents, and ensuring timely submission to banks and regulatory authorities. This role aims to develop a strong foundation in export documentation processes and international trade compliance.

Key Responsibilities

1. Pre-Shipment BRS & Documentation Tracking

• Assist in maintaining and updating BRS sheet for all pre-shipment tasks
• Ensure accurate data entry and timely updates against each shipment
• Support in tracking shipment documentation status

2. Supplier Coordination & Dispatch Documents

• Collect dispatch-related documents (e.g., test reports, stuffing photos) from suppliers
• Coordinate with suppliers for container arrangements
• Ensure timely submission of documents to CHA

3. CHA Coordination & B/L Handling

• Verify Shipping Bills before CHA approval
• Assist in preparing and reviewing B/L draft copies
• Follow up for B/L receipt post vessel sailing
• Maintain delay records for pending B/Ls
• Support in checking LC / Shipping Instructions received from customers

4. Customer Communication & Bank Submission

• Assist in preparation of export documents for LC and CAD shipments
• Support in reviewing documents prior to bank submission
• Ensure documents are submitted to bank within defined timelines

5. Export File Management & Audit Compliance

• Maintain export shipment files and documentation records
• Support monthly audit documentation and file verification
• Ensure all documents are complete and properly filed

Qualifications

• Graduate in Commerce / Business Administration / Supply Chain Management
• Basic knowledge of Export Documentation (preferred)

Required Skills

• Good communication and coordination skills
• Attention to detail
• Basic knowledge of MS Excel and documentation tracking
• Ability to manage multiple tasks
• Willingness to learn export procedures and compliance

Job Types: Full-time, Fresher, Internship
Contract length: 3 months

Pay: ₹18,000.00 - ₹20,000.00 per month

Benefits:

• Provident Fund

Work Location: In person