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Facilities Associate

The Hoover Institution is seeking qualified candidates for a full-time Facilities Associate position. The ideal candidate will have a great attitude, a commitment to teamwork, a customer service mindset and exude a professional demeanor at all times. To ensure your application information is captured in our official files for immediate access to your resume, you must apply to http://stanfordcareers.stanford.edu and in the key word search box, indicate Requisition #: 108489

A resume is required for full consideration.

About Stanford University’s Hoover Institution: The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economy—both domestic and foreign—as well as international affairs.

Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I. The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history. Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenges.

With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity while securing and safeguarding peace for America and all humanity.

JOB PURPOSE:

The Facilities Associate reports to the Building Manager in support of the Hoover Institution Facilities Department and Mailroom. The Facilities Associate is a key partner in a thirteen-person team that provides proactive and reactive service to ensure Hoover Institution facilities meet the expectations of Fellows, staff, visitors and guests. The ideal candidate will have a great attitude, a commitment to teamwork, a customer service mindset and exude a professional demeanor at all times.
Primary responsibilities include but are not limited to: physical facilities and systems support; shipping/receiving and mail distribution; customer service and support; furniture setup and office moves; building access, closure and security; support of building upkeep, cleanliness, and appearance; setup and operation of audio/visual equipment for on-site conferences and seminars; events and conference support; other duties as assigned.

Primary responsibilities include but are not limited to: physical facilities and systems support; shipping/receiving and mail distribution; customer service and support; furniture setup and office moves; building access, closure and security; support of building upkeep, cleanliness, and appearance; setup and operation of audio/visual equipment for on-site conferences and seminars; events and conference support; other duties as assigned.

CORE DUTIES:

Greet visitors and route them to appropriate individuals, answer phones, and serve as a resource on unit procedures and general inquiries.
Perform office duties including, but not limited to, handling of incoming and outgoing mail, entering data into basic tables, reports, or spreadsheets, making copies, and monitoring and ordering of office supplies.
Track facility and/or office equipment, such as keys, vehicles, copiers, and projectors, via logs, and schedule repairs as needed.
Review invoices for accuracy, and initiate purchase requisitions.
Assist with routine conferences including scheduling rooms, setting up furniture, posting signs, and managing equipment.
Create and maintain files and filing systems.
Setup office spaces and/or support coordination of basic office moves.
May provide guidance to temporary and student employees on routine matters.
Troubleshoot building related issues.

ADDITIONAL CORE DUTIES:

Contribute to a culture of continuous improvement and collaboration by actively participating in the Hoover Way. (Agile Methodology)
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

MINIMUM REQUIREMENTS:

Education & Experience:

High school diploma or equivalent. College education and two years’ relevant work experience preferred.

Knowledge, Skills, and Abilities:

Basic computer skills and demonstrated experience with office software and email applications.
Ability to follow through and complete assigned tasks.
Strong organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.

Desired/Preferred Knowledge, Skills, and Abilities

Knowledge of copiers, printers, A/V equipment, and postage meters
Reliable, self-motivated, and adaptable
Must be willing to learn skills necessary for the job
Must be able to lift up to 50 lbs.

Certifications and Licenses:

Must possess and maintain a valid California non-commercial Class C Driver’s License.

PHYSICAL REQUIREMENTS*:

Frequently stand/walk, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 20 pounds
Occasionally perform desk-based computer tasks, use a telephone, writing by hand, climb (ladders, scaffolds, or other), twist/bend/stoop/squat, reach/work above shoulders, lift/carry/push/pull objects that weigh >40 pounds, use small hand tools (some electrical) such as a hammer, drill, screw driver, and level.
Rarely; kneel/crawl, grasp forcefully
Ability to obtain and maintain a California Non-commercial Class Driver's license and drive day or night.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

The expected pay range for this position is $28.47 - $32.23 per hour.

Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

WORKING CONDITIONS:

May be exposed to extreme hot and cold temperatures, be exposed to high voltage electricity, radiation or electromagnetic fields, lasers, noise > 80dB TWA, allergens/biohazards/chemicals /asbestos, or heavy metals or work on roofs at heights greater than 10 ft.
May drive vehicle day and night.
Must wear personal protective equipment as defined/required by job assignments.
Requires occasional evening and weekend hours.

WORK STANDARDS:

When conducting university business, must comply with California Vehicle Code and Stanford University driving requirements.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients as well as with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

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