Facilities Coordinator

Job description:

Job Summary

To coordinate the day-to-day maintenance activities in their assigned facilities, ensures optimal functioning of services and operations provided in building properties.

Job Responsibilities

• Coordinate day-to-day management activities to ensure smooth functioning of services.
• Work with FM teams on installation, inspections, repairs, routine maintenance, and troubleshooting of building systems (mechanical, electrical, fire/life safety, plumbing, waste management).
•  Maintain CAFM systems, asset registers, schedules, trackers, and databases; ensure accurate project, asset, warranty, and compliance records.
• Coordinate with business units and maintenance teams to meet facility requirements.
• Manage contractor records including PTW, insurance, licenses, statutory approvals, and service agreements.
• Support FM service delivery, monitor customer satisfaction, and respond to facility requests.
• Assist with AFE's, contract commitments, variations, and expenditure monitoring.
• Prepare PRF's, purchase requisitions, and contract renewal documentation.
• Maintain auditable records for contracts, POs, invoices, quotations, approvals, service reports, and goods received.
• Prepare agendas, minutes, action trackers, and follow-up reports.
• Support handover activities including collection of as-built drawings, warranties, test certificates, manuals, and compliance documentation.
• Ensure adherence to company policies, PMO, governance, H&S procedures, procurement rules, financial controls, and regulatory requirements.

Candidate Requirements

• Diploma in any technical field.A Bachelor’s degree is an advantage 
• Minimum of 3 years in the facility management field 
• Strong verbal and written English; Arabic is an advantage
• Ability to collaborate effectively with colleagues and contractors 
• Capable of delivering clear and professional presentations 
• FM certifcates are considered an added advantage
• Solid working knowledge of Excel, Word, and PowerPoint