Facilities Maintenance Supervisor

FACILITIES MAINTENANCE SUPERVISOR

Full-time, Exempt, Benefitted, non-represented position

APPLICATION CLOSING DATE:

Open to internal applicants only through 5PM on 9/12/2025

Open until filled; anticipated start date 11/17/2025

JOB DESCRIPTION:

General Statement of Duties: Supervises, coordinates, organizes, and directs skilled maintenance and repair work on District buildings and park facilities. This position is responsible for performing and supervising day-to-day operational duties, with an emphasis on field supervision and field implementation of maintenance activities, and to provide specialized technical support to field crews performing maintenance activities. Does related work as assigned.

Distinguishing Features of The Class: An employee in this classification is responsible for corrective and preventive maintenance of district buildings and park facilities. Work is performed under the general supervision of the Facilities and Fleet Maintenance Manager who reviews work primarily on the basis of results attained and on the accomplishment of outlined objectives and goals. This position will exercise direct supervision over Structures Assistants, Electricians, Building Maintenance Specialists, Building Maintenance Aides, seasonal employees, part-time employees, volunteers, and other staff as assigned.

Examples Of Essential Duties Performed: (Illustrative only. Any single position of a class will not necessarily involve all of the duties listed, and many positions will involve duties that are not listed.)

• Work with the Facilities & Fleet Maintenance Manager to establish and analyze overall priorities, goals, and objectives for the facilities maintenance program that are consistent with and complement district goals.
• Work with the Facilities & Fleet Maintenance Manager to evaluate programs, activities, and services provided.
• Supervise departmental staff to ensure district goals and objectives are met. Schedule, assign, and review work; prepare and administer performance evaluations; conduct staff meetings; provide opportunities for developmental training; provide technical assistance and performance coaching to staff; take necessary disciplinary action, and make hiring and termination decisions with consideration to program needs.
• Actively support safety and loss control measures. Ensure employees are held to district safety, security, and loss control standards to ensure safe and efficient work procedures.
• Provide excellent internal and external customer service. Create a positive experience for staff, patrons, and agencies through professional and courteous behavior and effective resolution of problems.
• Develop, review, and revise work plans and operational policies and procedures. Identify and create service level standards and standard operating procedures for the facilities maintenance program.
• Professionally respond to inquiries, questions, and complaints from staff and patrons.
• Supervise the implementation and compliance of policies and procedures.
• Work a flexible schedule, including weekends, evenings, and on-call status as needed. Provide onsite supervision and program leadership as needed.
• Serve as a member/consultant to applicable district and/or community committees, task forces or focus groups as requested and/or approved by the Executive Director or their designee.
• Recommend and assist with preparation of annual department budget and monthly budget projections for the facilities maintenance program. Monitor expenditures and revenues to remain within established budgetary constraints; monitor subsidy levels. Make necessary adjustments to program to meet district goals and objectives.
• Oversee department supply and material purchasing including maintaining inventory; authorize repairs or services within authorized spending limits.
• Supervise general repair and maintenance activities and coordinate construction projects with the Capital Improvement Plan.
• Supervise and perform repair or replacement of park and recreation facility plumbing systems including replacement/repair of tubing, piping, drains, valves, and fixtures.
• Supervise installation and maintenance of outdoor hard surfaces such as parking lots, multi-use paths, and sport courts.
• Supervise electrical installation, maintenance, and repairs to district facilities.
• Supervise general construction, including concrete work, framing, carpentry, grading and excavation, and painting.
• Supervise maintenance and repairs to park and recreation facilities, structures, amenities, and equipment.
• Read and interpret specifications, plans, and construction drawings for development and redevelopment of park or facility-related projects and makes recommendations before and during construction.
• Oversee, participate in, and coordinate the scheduled maintenance, repair, and installation work on district property and on various systems; schedules and approves quotes for work and repairs with contractors; supervises contractors.
• Receive, schedule, and prioritize maintenance work orders related to facilities, structures, amenities, and equipment; maintain appropriate records on work performed using a Maintenance Management System.
• Conduct research, prepare reports, and communicate findings and recommendations regarding long-term direction, service levels, and needs of the Planning, Parks & Facilities Division to the Planning, Parks & Facilities Director.
• Performs other job-related duties or tasks as required.

DESIRABLE QUALIFICATIONS:

Knowledge: Working knowledge of principles of supervision and personnel practices; public administration, budgeting, fiscal management, and record keeping; knowledgeable about contemporary technological applications for park operations, including Geographic Information Systems (GIS) and Maintenance Management Systems (MMS), and Building Automation Systems (BAS). Knowledge of business letter writing and report preparation. Knowledge of federal, state, and local law, codes, and regulations that impact work program. Knowledge of building construction and plumbing methods, equipment, and materials as applied to corrective and preventive building maintenance; equipment and materials used in construction and repair; safety practices, and procedures. Working knowledge of electrical systems; equipment operations, maintenance, and repairs; occupational hazards and related safety precautions. Knowledge of building operating systems and maintenance techniques; materials, methods, practices and equipment used in park and recreation facility maintenance and repair activities; and materials, equipment, and practices used in skilled facility maintenance trades. Working knowledge of swimming pool operations, maintenance practices, water chemistry, and applicable health and safety regulatory requirements.

Skills: Efficient use of a networked computer system for a wide variety of business applications, including, but not limited to, word processing, email communication, spreadsheet creation and editing, Maintenance Management Systems (MMS), Building Automation Systems (BAS), spatial data viewing and map making using a Geographic Information System (GIS), and conducting research using the internet. Read and interpret maps, aerial photos, building plans, and engineering documents.

Abilities: Effective oral and written communication; work independently; exercise initiative and judgment in completing tasks and responsibilities; effectively work with the public and other agencies; determine appropriate materials and supplies required for work assignments; maintain accurate and complete records; and effectively supervise employees. Establish and maintain effective working relationships with supervisor, staff, other departments, contractors, and suppliers. Ability to train facilities maintenance and other personnel. Manage program and project budgets. Develop short-range planning and management programs; research and compile resource data; plan and direct the activities of subordinate employees. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Evaluate and develop improvements in operations, procedures, policies, or methods. Communicate clearly and concisely, both orally and in writing. Develop requests for proposals, contracts, specifications and cost estimates.

Physical Demands of the Position: While performing the duties of this position the employee is frequently required to stand and bend, occasionally in conjunction with reaching for or manipulating objects. Use of arms, wrist, and hands is required for over 75% of the work period. Manual dexterity, including but not limited to grasping, squeezing, operation of phones and the computer, is required for over 80% of the work period. The duties of the position require the employee to lift objects up to 30 pounds occasionally such as boxes, small equipment, lumber, etc. and infrequently up to 100 pounds with the assistance of a dolly or cart. This position requires general mobility and the ability to be standing or mobile for up to 30% of the work period on a regular basis and up to 80% for extensive projects. The use of stairs and ladders is infrequent but not unlikely. The duties of this position are performed both outside (30%) and inside (70%), thus exposure to heat in summer and cold in winter is likely. Exposure to loud noise is low to moderate, and occasionally requires the use of ear protection. Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the job, the limitations related to the disability and the ability of the hiring department to accommodate the limitation.

Personal Protective Equipment: Ear protection (plugs or muffs), safety glasses, gloves (leather, nitrile, rubber), respirator mask as necessary.

Required Experience And Training: A four-year college degree in Construction Management, Public Administration, Business Administration, Park and Recreation Management, or a related field, and five years of experience in facilities or park maintenance at a journeyman or supervisory level; or any satisfactory combination of experience and training which demonstrates the knowledge, skills, and ability to perform the above-described duties.

Preferred Experience And Training: A four-year college degree in Construction Management, Public Administration, Business Administration, Park and Recreation Management, or a related field, and seven years of experience in facilities or park maintenance at a journeyman or supervisory level; or any satisfactory combination of experience and training which demonstrates the knowledge, skills, and ability to perform the above-described duties. Possession of Certified Playground Safety Inspector (CPSI) certification and/or Certified Pool Operator (CPO) or Aquatic Facility Operator (AFO) certification.

Necessary Special Requirements: Valid Oregon driver license; a safe driving record.

ADDITIONAL INFORMATION:

Hours/Shifts

Monday-Friday, 8am - 4:30pm, flexible schedule. On-call and weekends as needed.

Drug Free Workplace

This job is considered safety sensitive, a drug screen test and ability to pass a criminal background check will be required prior to employment.

Oregon Pay Equity

Willamalane Park and Recreation District determines starting pay based on the applicant's relevant education, experience and training within the wage and salary range for the position. This process is consistent with Oregon pay equity laws.

Equal Opportunity Employer

BENEFITS:

• Paid vacation leave upon completion of probationary period, which is the 1st of the month following at least 6 months from hire date. Vacation leave benefits will accrue starting at the date of hire/eligibility and are based on years of service.
• Paid sick leave beginning with date of hire, 1 hour accrual for every 30 hours worked.
• Paid holidays (11 District-recognized holidays/year).
• Medical and dental, life, and long-term disability insurance, 1st of the month following date of hire.
• Annual cost of living increase (up to 4% as approved by the Board).
• Merit increase (3%) upon successful completion of probationary period and then annually.
• Additional $1/hour increase upon successful completion of a Spanish competency test.
• Retirement benefits after completing probationary period.
• Voluntary deferred compensation and flexible spending programs.
• Discount on selected childcare programs (see Policy Manual for restrictions).
• 25-percent discount on certain recreation programs.
• Free use of pools for lap and play swim for employee and family.
• Free use of fitness center for employee and family.
• Free Wellness programs for employee.
• Payroll direct deposit is available.