Facilities Manager

Description:

The Facilities Manager is responsible for overseeing the maintenance, repair, and overall operational readiness of designated properties. This includes the coordination and management of third-party vendors across various trades, ensuring the upkeep, safety, and functionality of all facilities. This role plays a vital part in supporting the physical environment where our teams and students thrive.

Key Responsibilities

• Schedule, coordinate, and ensure completion of preventative, routine, and emergency maintenance and repairs across designated properties.
• Manage landscaping and snow removal services, ensuring safety and aesthetic standards are met.
• Review, negotiate, and renew service contracts for applicable trades such as HVAC, fire protection, landscaping, winter weather, environmental, safety, and security services.
• Respond to after-hours and emergency situations as needed to minimize disruption and ensure safety.
• Oversee HVAC systems by managing vendor relationships and contracts related to heating, ventilation, and electrical systems.
• Coordinate facility security operations through relationships with alarm and monitoring service providers.
• Develop, review, and implement facility operations and maintenance procedures, including preventative maintenance schedules, space planning strategies, and renovation projects.
• Support the setup of new school locations, including vendor coordination and site preparation.
• Travel as needed to support both new and existing locations, based on operational demands or emergencies.
• Review vendor invoices for accuracy and completeness; ensure all necessary vendor documentation (W-9, Certificates of Insurance, etc.) is obtained before payment approval.
• Participate in additional business functions and special projects as assigned by management.

Working Conditions

• Requires local and out-of-town travel to support facilities as needed.
• Position may involve responding to urgent or emergency situations during evenings or weekends.
• Primarily office-based with regular visits to various school properties.

Requirements:

• Strong interpersonal and communication skills with a collaborative and professional demeanor.
• Demonstrated ability to manage multiple vendors and service providers across multiple locations.
• Basic understanding of MEP (mechanical, electrical, plumbing) systems.
• Proficiency in navigating PDF documents, Excel spreadsheets, and Word documents.• Experience with landscaping and/or snow removal services is preferred.
• Property management experience is a plus.
• Self-motivated with strong organizational skills and a proactive approach to problem solving.
• Flexibility to travel

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