Facilities Project Manager

Job Summary:

The Project Manager will be a point of contact responsible for project management, assisting the Sr. Facilities Manager - Projects and Compliance with the delivery of quality project management services working out of the Airbus Final Assembly Line site in Mobile, AL (USA). Contributes to business objectives by providing overall facility services in accordance with accounts’ standard processes and procedures including application of policies and programs, coordination of information. Ensures compliance with portfolio wide initiatives and required local, state and federal laws and regulations that pertain to the operating of facilities (including manufacturing, hangar/warehouse, and mixed office space) entrusted to the Facility Partners to manage on behalf of the client as owner. Project Managers within Facilities Management develops facility projects, both initial fit out and renovation, to support the business, from initiation stage through planning, design and construction. Manages and coordinates the activities of a designated project with a specific timeframe and funding amount to ensure that goals or objectives of the project are accomplished within specified timeframe and funding parameters.

Employment Type: Full Time (On-Site)

Primary Deliverables:

• Coordinates with proponent groups and building committees to facilitate rational facility planning, budgeting, and scheduling. (35%)

• Prepares requests for proposals and conducts all necessary meetings to facilitate hiring architectural and construction management services. (30%)

• Prepare, submit and manage facility capitalized expenditure budgets and projects with the clients’ goals and objectives addressed, track variances and ensure a smooth recovery process. Partner with Workplace project resources to ensure leasehold acquisition, projects, build-outs, renovations and expansions are organized and limit disruption to the business (15%)

• Ensure understanding of and adherence to contract requirements, business management requirements, and procurement requirements across the Workplace organization. (5%)

• Monitors and reports on all phases of planning and construction to ensure that implementation and prescribed activities are carried out in accordance with specified objectives. (5%)

• Maintain high client, customer, and user satisfaction with services provided. (5%)

• Support company H&S program initiatives and ensure compliance to all assigned tasks and action items. (5%)

Additional Responsibilities/Deliverables:

• Prepare project reports and control expenditures in accordance with budget allocations.

• Assists in development, implementation and maintenance of new and existing standards of practice for project management activities

• Technical expert to RFI/CFT process including creating specifications and scope of work statements.

• Provides counsel to Workplace leadership and other related functions such as finance, procurement, HR, Security, Health & Safety.

• Coordinates with facility occupants and assists the move-in to new facilities

• Ensures effective, timely written and oral communication with consultants and internal customers during all phases of design and construction

• Recommend and manage initiatives to increase and improve service delivery considering both cost and quality.

• Ability to multi-task projects and events simultaneously.

• Other duties as assigned

Knowledge, Skills & Abilities:

• Strong interpersonal skills with the ability to interact with executive level internal & external clients

• Organizational & detailed-oriented with the ability to prioritize and manage differing needs of the business

• Proficient using common business applications (Microsoft/Google G-Suite, Corrigo CMMS)

• Knowledge of construction or commercial real estate industry

• Working knowledge and application of OSHA, ISO, NFPA, ANSI, and ADA standards required. General knowledge of FAA, EASA, and ICAO standards.

• Current in industry trends, best practices, and technology, ability to read blueprints, construction drawings, and experience with large construction/renovation projects

• Knowledge of estimating, budgeting, and scheduling practices.

Communication Skills (Spoken, Written, Influencing, Proficiency in Other Languages):

• Exemplary interpersonal, listening, and communication skills (written, verbal)

• Experience successfully managing multiple work-streams in a multi-cultural environment and successfully addressing cultural differences.

• Ability to create alignment, influence, and direct others in a matrix environment

• Diplomatic, pragmatic and flexible

Decision Making, Complexity:

• Chooses vendors to support the Workplace mission across the portfolio through the Airbus process.

• Develops and makes final recommendations for real estate projects and capital expenditures.

• Recommends cost figures for both Opex and Capex budgets, and needs to influence and convince local SLT and Capex committee members in Toulouse, France of these costs and justifications.

MINIMUM REQUIRED

PREFERRED

Education/training:

• Bachelor Degree or 5+ years of Facilities or Construction Experience

• Bachelor Degree in Accounting, Business, Architecture, Engineering, or Construction Management

Years of relevant experience:

• 5+ years practical experience

• Facilities, real estate support , project management experience

Other abilities:

• Ability to multi-task

• Work with a team and independently

Certifications/Licenses:

• PMP/CPAM or other recognized credentialing (preferred)

• Professional designations through facilities organizations strongly preferred (BOMI, IFMA)

Travel Required:

• Up to 25% domestic travel

Miscellaneous:

• Any and all other duties and tasks assigned

Physical Requirements:

• Vision: able to see and read computer screens and other electronic equipment with screens, able to read documents, reports and engineering drawings.

Hearing: able to participate in conversations in person and via teleconference or phone and to hear sounds on the production floor including safety warnings or alarms.

• Speaking: able to speak in conversations and meetings, deliver information and participate in communications.
• Equipment Operation (personal computer, telephone, copies, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools.
• Carrying: able to carry documents, tools, drawings, electronic equipment up to 30lbs/14kgs.
• Lifting: able to lift documents, tools, drawings, electronic equipment up to 30lbs/14kgs.
• Pushing / Pulling: able to push and pull small office furniture and some equipment and tools.
• Sitting: able to sit for long periods of time in meetings, working on the computer.
• Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving.
• Standing: able to stand for discussions in offices or on the production floor.
• Travel: able to travel independently and at short notice.

Other Requirements:

• The employee is expected to adhere to all Company policies, procedures, and regulations.