Facility Management Specialist

We are looking for a ''Facility Management Specialist'' to work for a client in the automotive manufacturing sector for whom we provide consulting services, for a period of three months.

General Qualifications

• Previous experience in Facility Management or a similar role.
• Ability to use AutoCAD and to read and interpret architectural, mechanical, electrical, and security drawings.
• Advanced computer skills (MS Excel, Word, PowerPoint, Outlook, AutoCAD).
• SAP knowledge.
• Basic electronics knowledge.
• Strong analytical and coordination skills.
• Strategic and economic thinking capability.
• Ability to take initiative and ownership.

Key Responsibilities

• Manage all administrative and technical operations of buildings, including mechanical, electrical, security, HVAC, and fire systems.
• Facility Management systems owner : Building access control system, CCTVs, Car template regognition system, fire alarming and mapping system, intercom system and so on
• Define, test, and periodically review building operation and security scenarios.
• Prepare and present regular reports to Management Board, Finance Directorate, and relevant HQ departments in Germany.
• Manage budgeting, planning, and cost controlling processes related to facilities.
• Oversee third-party service contracts and procurement processes; report scope and performance to management.
• Supervise operational services such as maintenance, repair, cleaning, security, and reception; enforce contractual obligations.
• Coordinate invoicing and payment processes in collaboration with Controlling, Accounting, and Purchasing.
• Ensure full compliance with Occupational Health & Safety (OHS) requirements and take corrective actions when needed.
• Manage relationships with landlords, building management, shopping mall management, and municipal authorities.
• Develop and enforce internal protocols and processes within.
• Define physical security measures in line with ISO 27001, AEO, and other certification requirements.
• Manage permits, licenses, and regulatory processes with municipalities and authorities.
• Coordinate contract management activities with the Legal department.
• Lead business planning for locations (warehouse, training center) and manage HQ communication and approval processes.
• Prepare and submit regular reports to Real Estate HQ Germany; manage budget control, approvals, and ICS audit processes.

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