Female Administrative Officer

Position Summary:
The Admin Support Officer is responsible for providing administrative assistance to ensure smooth daily operations within the organization. This role involves managing documentation, coordinating office tasks, supporting staff, and maintaining an organized and efficient work environment.

Key Responsibilities:1. Administrative Assistance

• Handle day-to-day administrative tasks, including filing, photocopying, scanning, and data entry.
• Maintain organized records and documentation for easy accessibility.
• Assist in preparing letters, notices, circulars, and official correspondence.

2. Office Coordination

• Coordinate with different departments to ensure smooth workflow.
• Manage calendars, schedule meetings, and support office events.
• Ensure office supplies (stationery, forms, equipment) are stocked and available.

3. Front Office & Communication Support

• Assist in handling calls, emails, and walk-in inquiries.
• Facilitate internal and external communication professionally.
• Redirect queries to relevant departments when required.

4. Documentation & Reporting

• Maintain updated data, reports, attendance records, and logs.
• Prepare daily, weekly, and monthly reports as instructed.
• Maintain confidentiality of sensitive documents.

5. Support to Management

• Assist senior management with administrative tasks and follow-ups.
• Help in organizing meetings, taking minutes, and sharing updates.
• Provide support in implementing administrative policies and procedures.

6. Coordination for Events & Activities

• Assist in planning and organizing school/office events, trainings, and meetings.
• Support logistics such as setup, equipment, participant lists, and materials.

Required Qualifications & Skills:

• Bachelor’s degree in any relevant field (Administration, Management preferred).
• Prior experience in administrative or office support role.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Strong communication and interpersonal skills.
• Good organizational and multitasking abilities.
• Professional attitude, punctuality, and attention to detail.

Core Competencies:

• Time management
• Office organization
• Documentation accuracy
• Professional communication
• Problem-solving skills
• Confidentiality and integrity

Job Type: Full-time

Pay: Up to Rs45,000.00 per month

Work Location: In person