Female Front Office / Admin

We are seeking a friendly, proactive, and highly organized Front Office / Admin professional to manage our front desk and oversee a wide range of administrative duties. This role is vital to ensuring smooth daily operations and creating a polished, welcoming environment for visitors and employees. The ideal candidate will possess strong multitasking abilities, attention to detail, and a professional demeanor suited for high-level business settings.

Responsibilities:

• Greet and welcome visitors and guests in a warm and professional manner
• Comfort guests and offer beverages such as coffee or water
• Coordinate closely with the manager to ensure smooth operations across departments
• Manage the front desk area, ensuring it is always tidy and presentable
• Maintain and organize physical and digital documents
• Handle administrative tasks such as preparing reports, presentations, letters, contracts, and internal documentation
• Manage office inventory and supplies
• Perform basic research tasks to support management and operational decisions
• Assist in the creation of PowerPoint presentations and business materials
• Organize the company calendar and coordinate schedules
• Handle company-related renewals, including licenses and insurance
• Book flights and hotels for employees and management when needed
• Support HR activities, such as maintaining employee files and coordinating visa renewals
• Handle petty cash with accurate tracking and accountability
• Maintain visitor logs and internal records
• Answer and route phone calls appropriately
• Assist with onboarding new employees and supporting company meetings and events

Requirements:

• Proven experience in an administrative or receptionist role, preferably in a corporate or executive environment
• Excellent verbal and written communication skills
• Strong multitasking and time management abilities
• High attention to detail and ability to take initiative
• Professional appearance and welcoming personality
• Strong organizational skills and the ability to prioritize
• Ability to handle confidential information with discretion
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Must have fluent and excellent spoken and written English
• Arabic or Chinese language skills are a plus
• UAE drivers license is a big plus

About Us:
DeFi Tech, established in 2020, is a regional leader in blockchain technologies and Bitcoin mining hardware, manufacturing liquid cooled data centers, and infrastructure solutions. Composed of driven professionals and a high-grade investment team, DeFi Tech represents a new wave of blockchain companies.

To be considered for this position, please ensure that your application includes a well-crafted cover letter and a recent photograph. This will help us better understand your qualifications and presentation.

Job Types: Full-time, Permanent

Pay: AED4,000.00 - AED8,000.00 per month

Application Question(s):

• What languages do you speak?

Experience:

• Administrative Coordinator / Receptionist: 2 years (Preferred)

License/Certification:

• UAE drivers license (Required)