Field Administrator

Pay: $20.00 - $24.00 per hour

Job description:

Position Title: Field Administrator

Industry: Reinforcing Steel (Rebar) Construction

Position Summary

The Field Administration role provides operational and administrative support to superintendents and field leadership within a reinforcing steel (rebar) construction environment. This position ensures accurate dispatch coordination, payroll alignment, production tracking, compliance documentation, and reporting across multiple job sites and regions. The role serves as a central point of coordination between field operations, payroll, safety, shop operations, and subcontractor partners.

Responsibilities

Field Dispatch & Workforce Coordination

Compile and maintain the Dispatch Log with oversight of crew cost control and compliance with journeyman-to-apprentice ratios.
Coordinate and process union and non-union employee dispatches.
Enter dispatch data into Soule accurately and timely.
Prepare and submit union sponsorship letters as required.

Payroll & Timekeeping Oversight

Review submitted field time and reconcile against dispatch records.
Identify and escalate discrepancies to foremen and superintendents.
Coordinate corrections for missed time, incorrect pay, zone pay, subsistence pay, above-scale pay, and superintendent time.
Partner with payroll to ensure accurate weekly processing and compliance with applicable wage requirements.

Project & Production Tracking

Enter new projects into Soule and assign project numbers.
Monitor time and tonnage entries; refresh and maintain system access to ensure uninterrupted field reporting.
Input Sub-Subcontractor partner hours to track production output.
Compile and distribute weekly Progress Reports and operational dashboards to superintendents.

Compliance & Documentation

Maintain logs for badged employees, orientations, rigging certifications, forklift certifications, and other required credentials.
Coordinate onboarding and new hire paperwork in collaboration with the Safety Department.
Ensure documentation supports audit readiness and contractual compliance.

Operational Liaison Support

Serve as liaison between field, shop, and payroll departments regarding material releases, shipment status, and labor placement.
Request and coordinate purchase orders for field operations (e.g., material vendors and job-related supplies).
Process field reimbursements, including parking and authorized out-of-pocket expenses.

Reporting

Generate and distribute Soule reports and other operational data as requested by superintendents and management.

Required Experience

Minimum 3–5 years of administrative experience in construction, preferably within reinforcing steel, structural steel, or heavy civil environments.
Experience working with union labor and understanding of dispatch procedures and apprenticeship ratios.
Familiarity with certified payroll, prevailing wage, zone pay, and subsistence requirements.
Demonstrated experience coordinating between field operations and payroll in a multi-site environment.
Experience tracking production metrics such as labor hours and tonnage in construction systems.

Qualifications

Strong understanding of rebar field operations, including crew structure, project flow, and shop-to-field coordination.
Proficiency with construction management or timekeeping systems (Soule or similar platforms preferred).
Advanced organizational skills with high attention to detail and data accuracy.
Ability to manage multiple projects and deadlines in a fast-paced environment.
Strong written and verbal communication skills when working with superintendents, foremen, payroll, safety, and subcontractor partners.
Proficiency in Microsoft Office (Excel, Outlook, Word) and reporting dashboards.
High level of discretion and professionalism when handling payroll and personnel information.

This position is critical to maintaining operational efficiency, labor cost control, payroll accuracy, and compliance within a reinforcing steel construction operation. This description provides a general overview of responsibilities and is not intended to be an exhaustive list of all duties assigned.

Benefits :