Finance Accounting Manager

About PureWave Life Technologies

PureWave Life Technologies is a rapidly growing health technology and wellness innovation company focused on advanced bioenergetic, recovery, longevity, and human performance solutions. Our products are utilized by healthcare providers, wellness centers, recovery facilities, professional athletes, and performance-focused organizations throughout North America and internationally.

As we continue to scale, we are seeking a hands-on Finance Accounting Manager who thrives in a fast-paced entrepreneurial environment and enjoys owning the day-to-day financial operations of a growing company.

Position Overview

The Finance Accounting Manager will oversee the company's accounting, bookkeeping, billing, financial administration, reporting, forecasting support, and operational finance functions. This individual will work closely with the CEO and Chief Marketing & Operations Officer (CMOO) while coordinating with the company's external CPA firm.

This is a highly visible role requiring strong attention to detail, excellent organizational skills, and the ability to deliver accurate financial information to support business growth and operational decision-making.

Compensation & Employment Structure

• 1099 Independent Contractor (First 90 Days)
• Full-time workload and responsibilities
• Opportunity to transition into a W-2 position after successful completion of the initial 90-day period
• Long-term growth opportunity within a rapidly expanding organization

Key Responsibilities Accounting & Bookkeeping

• Manage day-to-day bookkeeping activities
• Maintain and reconcile company financial records
• Reconcile bank accounts, credit cards, merchant accounts, and operating accounts
• Ensure accuracy of financial transactions and reporting
• Maintain audit-ready financial documentation

Accounts Payable & Accounts Receivable

• Process vendor invoices and payments
• Manage customer invoicing and collections
• Monitor aging reports and outstanding balances
• Coordinate payment schedules and cash management activities
• Improve billing and collections processes

Financial Reporting & Forecasting

• Prepare weekly and monthly financial reports
• Track revenue, expenses, profitability, and cash flow
• Support budgeting and forecasting initiatives
• Assist leadership with financial planning and operational decision-making
• Develop and maintain KPI reporting dashboards

Revenue Operations & Billing

• Manage invoicing across multiple sales channels
• Support recurring revenue and subscription billing processes
• Monitor payment processors and merchant accounts
• Ensure accurate revenue tracking and reporting
• Coordinate with sales and operations teams regarding customer billing

Inventory & Product Cost Management

• Track inventory-related financial activity
• Monitor product costs, landed costs, and margins
• Support inventory accounting processes
• Track international shipping expenses, tariffs, duties, and related costs
• Assist leadership with pricing and profitability analysis

Systems & Process Management

• Serve as primary administrator for QuickBooks / ZohoBooks Online
• Support financial reporting and operational workflows within Zoho and related platforms
• Identify opportunities to automate and improve financial processes
• Maintain data accuracy across financial and operational systems

Compliance & Administration

• Coordinate with external CPA regarding tax preparation and filings
• Assist with annual financial reviews and audits
• Maintain contractor, vendor, and financial records
• Support regulatory and compliance requirements as needed

Qualifications Required

• 3+ years of accounting, finance, bookkeeping, or financial operations experience
• Strong QuickBooks Online experience
• Experience managing Accounts Payable and Accounts Receivable
• Financial reporting and account reconciliation experience
• Advanced proficiency with Microsoft Excel or Google Sheets
• Strong organizational and communication skills
• Ability to work independently and manage multiple priorities

Preferred

• Experience with Zoho products and integrations
• Experience within healthcare, medical device, health technology, wellness technology, manufacturing, or distribution environments
• Experience managing inventory accounting and product-based financial operations
• Understanding of tariffs, international transactions, shipping costs, and landed cost accounting
• Experience working with external CPA firms
• Bachelor's degree in Accounting, Finance, Business Administration, or related field

Ideal Candidate

You are detail-oriented, proactive, and enjoy building structure within a growing organization. You are equally comfortable processing invoices, reconciling accounts, preparing financial reports, and helping leadership understand the financial health of the business.

You thrive in entrepreneurial environments where flexibility, accountability, and problem-solving are valued, and you enjoy being a trusted financial partner to company leadership.

Reports To

CEO and Chief Marketing & Operations Officer (CMOO)

To Apply

Please submit:

• Resume
• Brief summary of relevant experience
• Compensation expectations
• Experience with QuickBooks, Zoho, inventory accounting, and financial forecasting
• We are looking for someone who wants to grow with the company and play a meaningful role in building the financial foundation of an innovative health technology organization.

Pay: $25.00 - $30.00 per hour

Benefits:

• Parental leave
• Referral program

Experience:

• Accounting: 3 years (Preferred)

Language:

• English (Required)

Ability to Commute:

• West Palm Beach, FL 33404 (Required)

Work Location: In person