Finance Administrator

POSITION SUMMARY:

This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living, and social responsibility. The Finance & Operations Administrator ensures accurate and timely financial processing, maintains compliance with YMCA financial policies, and provides operational support to strengthen overall administrative efficiency. This position plays a key role in maintaining accountability, transparency, and organization across finance and operations functions.

ESSENTIAL FUNCTIONS:

1. Processes weekly deposits and ensures accuracy of cash handling.

2. Bank account reconciliation

3. Prepare monthly journal entries

4. Completes monthly credit card entries and reconciliations.

5. Processes weekly payables in alignment with finance department procedures.

6. Reviews accuracy of invoices, ensures proper coding, and secures leadership approval.

7. Prepare monthly invoices for rental agreements.

8. Maintains and organizes financial files; pulls records for audits and inspections as requested.

9. Assists with annual audit preparation and reporting.

10. Upholds confidentiality and compliance with YMCA financial policies and applicable regulations.

11. Performs other duties as assigned.

YMCA COMPETENCIES:

Mission Advancement: Models and teaches the Ys values. Ensures a high level of service with a commitment to changing lives. Provides volunteers with orientation, training, development, and recognition. Cultivates relationships to support fund-raising.

Collaboration: Champions inclusion activities, strategies, and initiatives. Builds relationships to create small communities. Empathetically listens and communicates for understanding when negotiating and dealing with conflict. Effectively tailors’ communications to the appropriate audience. Provides staff with feedback, coaching, guidance and support.

Operational Effectiveness: Provides others with frameworks for making decisions. Conducts prototypes to support the launching of programs and activities. Develops plans and manages best practices through engagement of team. Effectively creates and manages budgets. Holds staff accountable for high-quality results.

Personal Growth: Shares new insights. Facilitates change, models adaptability and an awareness of the impact of change. Utilizes non-threatening methods to address sensitive issues and inappropriate behavior or performance. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

QUALIFICATIONS:

1. Associate’s degree in accounting, business administration, or related field preferred; equivalent experience considered.

2. Minimum two years of experience in accounting, finance, or office administration.

3. Strong attention to detail, organizational skills, and ability to meet deadlines.

4. Experience with accounts payable, deposits, and reconciliations required.

5. Strong proficiency in Microsoft Office (Excel, Word, Outlook) and financial software systems.

6. Ability to maintain confidentiality and demonstrate sound judgment.

7. Excellent written and verbal communication skills.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

· The work is primarily performed in an office environment, with the possibility of remote work when available and approved.

· Extended periods of sitting, keyboarding, and reviewing documents are required.

· Must be able to lift and/or move up to 20 pounds as needed.

· Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

OUR CULTURE:

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger, beginning with you.

Job Types: Part-time, Contract, Internship

Pay: $18.00 - $20.00 per hour

Benefits:

• Employee assistance program
• Employee discount
• On-the-job training
• Paid time off

Work Location: In person