Finance and Admin Officer

Finance and Admin Officer

Report to: Coordinator, Admin & Finance

Duty Station: Karachi, Sindh

Duration and Type of Contract:Long Term

Work Week: 5 (Monday to Friday) Days

Work Hours: 8:30 PM To 5:15 PM

Grade: C-3

The positions to be filled are evenly divided, with 50% allocated to Finance and 50% to Administration, and will be responsible for financial and operational matters at the regional office in Karachi.

RESPONSIBILITIES:

• Manage regional office cash flow, accounting, and financial records with strong internal controls.

• Ensure all archived vouchers are properly reviewed, approved, and valid before sending them to the head office, and that scanned copies are uploaded to the shared drive.

• Support field operations, project logistics, and implementation of operational policies and procedures.

• Ensure timely procurement of goods and services in line with project requirements and organizational policies.

• Maintain attendance records and leave tracking for all project staff.

• Manage and document staff entitlements, including advances, medical and travel claims, overtime, and mobile allowances.

• Keep accurate records of office assets and ensure proper inventory management.

• Coordinate with vendors and service providers to ensure uninterrupted office operations.

• Oversee office safety, security, maintenance, and availability of necessary supplies and services.

• Supervise support staff, including drivers and office assistants.

• Maintain and monitor vehicles, bikes, and generators, including regular updates of logbooks and condition reports.

• Organize and support meetings, workshops, and events as requested.

• Ensure proper functioning of office equipment (computers, laptops, printers, scanners, etc.).

• Perform any other duties assigned by the supervisor.

Selection Criteria:

• Master’s degree or equivalent qualification in Commerce, Accountancy, or Business Administration.

• Minimum of 2 years relevant experience in accounting, finance, and administration, preferably within the NGO/INGO sector.

• Proficiency in accounting software or ERP systems, preferably Odoo.

• Sound knowledge of current taxation laws and practical experience in managing withholding tax matters.

• Preference will be given to equally qualified local candidates.

• Knowledge of IT systems and support will be considered an added advantage.

• Strong problem-solving abilities and a results-oriented approach.

• Proficient in English—reading, writing, and speaking.

• Effective interpersonal, communication, and leadership skills.

• Competence in using MS Office and other standard computer applications.

WWF- Pakistan is an equal opportunity employer and reserves the right to amend this document from time to time, as may be required in the interests of the organization.