Finance Manager

The Housing Authority of the City of College Park is seeking a loyal, honest, detail‑oriented, and self‑motivated Finance Manager to support the financial operations of the Housing Choice Voucher Program. This role ensures accurate HAP and vendor payments, precise portability reconciliation, timely HUD reporting, and strong documentation practices. The ideal candidate works independently, takes initiative, communicates professionally, and maintains strict accuracy in all financial activities.

Key Responsibilities

Payments, Banking & Funding

• Coordinate HAP check runs twice monthly, ensuring all participant payments are accurate and submitted on time.
• Create and process ACH payments and prepare/mail checks for HAP and vendor accounts payable.
• Complete monthly and mid‑month bank deposits (ACH and manual) and ensure deposits are accurately applied to the correct accounts
• Maintain a clear understanding of Administrative vs. HAP funds and ensure all transactions follow HUD funding rules.

Portability & Inter‑PHA Reconciliation

• Post and reconcile ACH and paper check reimbursements from other Housing Authorities for port‑in families.
• Maintain accurate records of all incoming and outgoing portability activity.
• Track, monitor, and reconcile inter‑PHA accounts to resolve overpayments, underpayments, outstanding balances, and billing discrepancies.
• Communicate with other Housing Authorities promptly and professionally to resolve payment issues and ensure accurate billing.

HUD Reporting, Forecasting & Lease‑Up Monitoring

• Prepare and submit VMS (Voucher Management System) reports and the Two‑Year Forecast Tool accurately and by strict HUD deadlines.
• Forecast leasing and spending to ensure the agency is not over‑leased or under‑leased, in alignment with HUD requirements.
• Create and maintain the monthly lease‑up schedule, submitting it to the fee accountant and HUD through VMS.
• Interpret HUD notices and update financial practices based on regulatory guidance.
• Maintain familiarity with 50058 processing to verify that billing and portability charges sent to other PHAs are accurate.

Financial Data Management, Documentation & Year‑End Tasks

• Compile monthly financial information and supporting documentation for submission to the fee accountant.
• Maintain organized, detailed, audit‑ready records for all financial transactions.
• Support year‑end and fiscal year‑end responsibilities, including 1099 processing, verification, and mailing.

Collaboration, Communication & Process Improvement

• Work closely with case management to ensure all required adjustments, HAP changes, and participant actions are accurate before payment or reporting.
• Draft professional correspondence to tenants, Housing Authorities, landlords, and vendors regarding repayments, reconciliations, and financial matters.
• Identify opportunities to streamline financial processes while maintaining all essential checks, balances, and compliance requirements.

Systems & Software

• Utilize TenMast (or successor housing/financial system) for financial tracking, reporting, payment processing, and recordkeeping.
• Proficiency in Microsoft 365, including:
• Excel (formulas, pivot tables, reconciliation tools, forecasting models)
• Access (reports, queries, data management)
• Word/Outlook (professional correspondence and documentation)

Qualifications

• Experience in HCV finance, public housing finance, or related accounting/financial work.
• Strong understanding of HAP/AP processing, deposits, reconciliation, and HUD‑related financial requirements.
• Experience with portability billing and balancing accounts between Housing Authorities.
• Familiarity with HUD regulations, HUD notices, VMS, Two‑Year Tool, and 50058 interpretation.
• High level of accuracy, reliability, integrity, and confidentiality.
• Ability to work independently, prioritize deadlines, and maintain organized documentation.
• Degree in finance, accounting, or related field preferred but not required.

Compensation

Salary: Commensurate with experience and qualifications.

To Apply:

Please send resume and cover letter to chelseawalker@collegeparkhousingauthority.com

Job Type: Full-time

Pay: $40,000.00 - $60,000.00 per year

Application Question(s):

• Do you have experience in public housing programs like HCV finance, Section 8 finance, or related work?
• Are you able to work Monday-Friday from 8:30-5:30?

Experience:

• Finance: 4 years (Preferred)

Work Location: In person