Finance Manager

Organizational Overview:

HCSF is a private, not-for-profit corporation created under Chapter 408.033, Florida Statutes, with the mission of providing coordinated health planning designed to enhance the provision of accessible, affordable and high-quality health care services to all persons residing in the service district, defined in the enacting legislation as Miami-Dade and Monroe Counties. HCSF is one of eleven local health planning councils under contract with the Florida Department of Health to perform various health care service responsibilities as designated in the statute. Florida Law establishes local health councils as a network of non-profit agencies that conduct regional health planning and implementation activities. HCSF has a long history and a broad range of experience in health services planning, research, and community involvement.

Local health councils work with the various communities on efforts designed to improve access to health care, reduce disparities in health status, assist state and local governments in the development of sound and rational health care policies and advocate on behalf of the underserved.

Summary of Work:

The Finance Manager supports the organization’s financial operations by maintaining accurate accounting records, monitoring grant and contract budgets, processing financial transactions, and ensuring compliance with nonprofit accounting standards and funder requirements. This role focuses on financial coordination, documentation, reporting, and fiscal accountability.

Core Duties & Responsibilities:

Grant & Contract Financial Support

• Track financial activity for grants, contracts, and restricted funding sources.
• Monitor budgets to ensure expenditures align with approved funding guidelines.
• Prepare financial reports, reimbursement requests, and supporting documentation for funders.
• Ensure proper cost allocation and compliance with grant requirements.
• Maintain organized financial records for monitoring visits and audits.

Accounting & Bookkeeping

• Maintain general ledger accuracy, including coding transactions appropriately.
• Process accounts payable, receivable, invoices, reimbursements, and journal entries.
• Perform monthly reconciliations, including bank, credit card, and grant accounts.
• Assist with preparation of financial statements and audit documentation.

Expense Monitoring & Budget Tracking

• Review expenses for accuracy, documentation, and budget alignment.
• Track organizational spending against approved budgets.
• Assist with financial data entry, reporting, and budget updates.

Compliance & Documentation

• Maintain organized financial records to support audits, grant monitoring, and reporting.
• Ensure adherence to nonprofit accounting standards (GAAP) and applicable grant regulations.
• Support financial compliance with federal, state, county, and private funding requirements.
• Maintain financial documentation to support audits, reporting, and regulatory reviews.
• Follow internal financial policies and procedures.

Administrative Financial Support

• Assist with financial reporting requests from leadership and program staff.
• Support annual budgeting and financial planning processes.
• Maintain confidentiality of financial information and records.

Organizational Financial Support

• Provide financial information and guidance to program staff as needed.
• Assist with annual budget preparation and financial planning.
• Support leadership with financial reporting and documentation requests.
• Maintain confidentiality of financial records and organizational data.

Financial Analysis & Organizational Support

• Exercise independent judgment in interpreting grant financial requirements, budget variances, and compliance considerations.
• Assist leadership with financial planning, forecasting, and analysis to support organizational decision-making.
• Recommend improvements to financial processes, internal controls, and compliance practices.
• Participate in financial policy implementation and procedural enhancements.
• Provide guidance to program leadership regarding allowable costs, budget strategy, and fiscal compliance.

Education & Experience

• Bachelor’s degree in accounting, finance, or related field (required).
• Experience in nonprofit accounting, fund accounting, or grant management. (preferred)

Required Skills

• Knowledge of nonprofit accounting practices and fund accounting principles.
• Strong attention to detail, organization, and accuracy.
• Ability to interpret budgets, financial reports, and funding requirements.
• Proficiency with accounting software (e.g., QuickBooks or similar).
• Intermediate to advanced Microsoft Excel skills.
• Strong written and verbal communication skills.

Additional Requirements & Work Conditions

• Valid State of Florida driver’s license, reliable transportation, and appropriate insurance coverage may be required for occasional local travel related to organizational operations, meetings, or grant activities.
• This position primarily operates in a professional office environment. Physical requirements are generally minimal and may include sitting, standing, walking, reaching, and occasional light lifting (up to 25 pounds). Reasonable accommodations will be provided in accordance with the Americans with Disabilities Act (ADA) to enable qualified individuals to perform essential job functions.
• Work schedules are typically standard business hours; however, occasional flexibility, including extended hours, may be needed to meet grant deadlines, audits, reporting requirements, or organizational priorities.

Work Location: Hybrid remote in Doral, FL 33126