Finance & Payroll Manager (Dental Office | Remote or Hybrid)

Job Description

We are seeking a highly organized, detail-oriented Finance & Payroll Manager to oversee payroll, bookkeeping, and financial operations for a growing, high-performing dental practice.

This is a key leadership support role responsible for maintaining financial accuracy, ensuring compliance, and delivering clear monthly reporting to the CEO.

This position is ideal for someone who thrives in a structured, process-driven environment and can operate independently with minimal oversight.

Core Responsibilities Payroll & Employee Support

• Process payroll accurately and on time
• Manage PTO, sick leave, and Paid Family Leave (PFL) tracking
• Serve as the primary point of contact for employee payroll and benefits questions
• Coordinate benefits administration (health insurance, disability, etc.)

Bookkeeping & Financial Management

• Maintain and reconcile accounts in QuickBooks
• Accurately categorize all expenses and transactions
• Ensure books are clean, organized, and audit-ready
• Coordinate with external CPA as needed

Compliance & Oversight

• Ensure compliance with NY labor laws and payroll regulations
• Maintain proper documentation and financial records
• Assist with retirement plan and benefits compliance when applicable

Monthly Financial Reporting (Critical)

• Prepare and deliver a monthly financial dashboard by the 10th of each month, including:
• Collections and revenue
• Payroll percentage
• Overhead percentage
• Net income
• Cash position
• Accounts receivable aging

Work Structure

• Reports directly to the CEO
• Works in coordination with the Operations Director for employee-related matters
• Operates independently in all financial and payroll functions
• This role is not responsible for managing staff or office operations

Qualifications

• 5+ years experience in payroll, bookkeeping, or financial operations
• Strong experience with QuickBooks
• Proven experience running payroll independently
• Knowledge of labor law compliance (NY experience preferred)
• Highly detail-oriented and process-driven
• Excellent written communication skills
• Ability to work independently and maintain confidentiality

Preferred:

• Experience in a dental or healthcare office
• Experience managing both payroll and bookkeeping in a single role

Compensation

• $80,000 – $95,000 annually (based on experience)
• Flexible structure (full-time, part-time, or contract considered)
• Performance-based increases and long-term growth potential

Work Environment

We are a fast-growing, highly organized dental practice focused on:

• Operational excellence
• Clear structure and accountability
• Strong team culture
• Long-term stability and growth

How to Apply

Please submit your resume along with a brief summary of your experience managing:

• Payroll
• Bookkeeping
• Monthly financial reporting

Pay: $80,000.00 - $95,000.00 per year

Benefits:

• 401(k)
• Flexible schedule
• Health insurance
• Paid time off

Application Question(s):

• Have you independently managed payroll, bookkeeping, and monthly reporting in one role? Please describe your experience.

Work Location: Hybrid remote in New York, NY 10016