Finance Specialist

Job Overview
We are seeking a dynamic and detail-oriented Finance Specialist to join our team and drive financial excellence across our organization. In this pivotal role, you will manage financial data, support budgeting processes, and ensure accurate financial reporting. Your expertise will help us optimize financial performance and maintain compliance with regulatory standards. This position offers an exciting opportunity to contribute to a forward-thinking organization committed to growth and innovation.

ESSENTIAL JOB FUNCTIONS:

• Assist with the day to day operations and activities within the Finance Department;
• Assist with the preparation of monthly Board agenda items including financial reports and approval requests;
• Support the employee travel unit, including travel authorizations and reimbursements; prepare travel reimbursements for payment through the Accounts Payable system;
• Assist with the collection and receipt of monies and the verification and posting of daily deposits;
• Assists with the receipt, review and processing of internal budget adjustment requests for school/department budget sub-allocations;
• Assist with the Request for Reimbursement (RfR) process; review, approve and monitor payments and receivables for all Funds;
• Manage assigned vendor accounts to ensure timely and accurate payment of all invoices within payment term requirements (Net 30, at minimum); troubleshoot and resolve vendor payment disputes;
• Audit transaction documentation for correct pay amounts, valid account coding, budget availability, verification of shipment receipt, payment authorizations, and compliance with all other established requirements;
• Maintain a complete master file for all Special Revenue Funds to include contract/award, budget, requests for reimbursement and revenue/expenditure reports;
• Investigate transaction coding errors to the source and initiate the appropriate corrective action, including the preparation of all necessary correcting journal entries;
• Assist with maintenance of the Chart of Accounts database including the addition and deletion of accounts and the maintenance of budget control groups;
• Monitor open encumbrances and track expenditures to ensure timely close out of purchase orders;
• Assist with the annual District Audit, as required;
• Assist in the training of District staff and provide technical support in the use of the InfiniteVISIONS Modules.

ADDITIONAL JOB FUNCTIONS:

20. Work cooperatively with colleagues, supervisors, and administrators;
21. Demonstrate confidential behavior, a strong work ethic and positive interpersonal skills;
22. Maintain professional behaviors appropriate to performing and accomplishing assigned duties; be self-motivated, show initiative and use sound independent judgment and decision-making based on regulation and guidelines;
23. Actively engage in professional development and keep informed of changes in requirements and best practices;
24. Other duties as assigned by the Comptroller or Director of Finance.

Pay: From $27.39 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person