Finance Specialist

Grand Forks Housing Authority

Position: Finance Specialist

Department: Finance/Business Operations

Reports To: Director of Finance

Status: 1.0 FTE Full-Time

FLSA: Non-Exempt Hourly

POSITION OVERVIEW

The Finance Specialist performs professional-level accounting, budgeting, and financial reporting work to support the fiscal operations of a public sector organization. This position ensures the accuracy, integrity, and compliance of financial records and contributes to sound financial management in accordance with Generally Accepted Accounting Principles (GAAP), applicable laws, and grant or funding requirements.

This position is distinguished by responsibility for performing complex financial transactions and analysis, preparing financial reports, and ensuring compliance with public funds requirements. Work typically requires independent judgment, interpretation of regulations, and coordination with internal departments, auditors, and external agencies.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Financial Accounting

• Maintain and reconcile general ledger and subsidiary accounts.

• Prepare journal entries and assist with month-end and year-end close processes.

• Ensure financial records are accurate, complete, and properly documented.

• Monitor revenues and expenditures for proper classification and allowability.

Financial Reporting

• Prepare monthly, quarterly, and annual financial reports for management and governing entities.

• Compile financial data required by state, federal, and funding agencies.

• Assist in preparing schedules and documentation for internal and external audits.

Budgeting and Analysis

• Assist with development, implementation, and monitoring of annual budgets.

• Track budget-to-actual expenditures and analyze variances.

• Provide financial analysis and recommendations to management.

Grants and Compliance

• Track grant budgets, expenditures, and reporting requirements.

• Prepare grant-related financial reports and reimbursement requests.

• Ensure compliance with grant agreements, cost principles, and funding restrictions.

• Support compliance with HUD financial reporting regulations and standards.

Accounts Payable and Receivable

• Process and review accounts payable vouchers and accounts receivable billing.

• Verify invoices for accuracy, authorization, and compliance with policies.

• Assist with cash receipts, deposits, and reconciliation activities.

Audit and Internal Controls

• Assist with annual audits, monitoring reviews, and compliance examinations.

• Maintain documentation supporting financial transactions and controls.

• Identify discrepancies and recommend corrective actions.

• Assist with unaudited and audited financial submissions within required timeframes.

• Coordinate audit documentation and auditor attestation requirements.

Systems and Records Management

• Utilize financial and accounting systems to maintain accurate records.

• Assist with financial system upgrades, reports, and process improvements.

• Maintain records in accordance with records retention policies.

• Prepare and submit Financial Data Schedule (FDS) data through HUD systems.

• • Maintain records supporting HUD reviews and monitoring activities.

Communication and Customer Service

• Provide financial guidance and assistance to internal departments.

• Communicate professionally with vendors, auditors, funders, and the public.

• Maintain confidentiality of financial and sensitive information.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

• Accounting principles and practices (GAAP).

• Public sector or governmental accounting concepts.

• Budget development and financial analysis methods.

• Grant and fund accounting (preferred).

Skill in:

• Analyzing financial data and preparing reports.

• Using accounting software and spreadsheet applications.

• Organizing work to meet multiple deadlines.

• Written and verbal communication.

Ability to:

• Interpret financial rules, policies, and regulations.

• Exercise independent judgment and attention to detail.

• Maintain confidentiality and professional discretion.

• Work effectively with staff, management, and external partners.

MINIMUM QUALIFICATIONS

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field; or

• Associate's degree with additional relevant accounting or finance experience may be considered.

• Two (2) years of progressively responsible experience in accounting, finance, or fiscal administration.

• Experience using accounting software and Microsoft Excel.

PREFERRED QUALIFICATIONS

• Experience in government, public housing, or nonprofit finance.

• Knowledge of state or federal financial reporting systems. • Grant accounting or audit experience.

• Professional certification (CPA, CGFM, or similar).

WORKING CONDITIONS

• Work is primarily performed in an office environment.

• Occasional overtime may be required to meet reporting deadlines.

• Occasional meetings, trainings, or audit sessions may occur.

PHYSICAL DEMANDS

• Ability to sit for extended periods.

• Ability to operate standard office equipment.

• Ability to read, analyze, and prepare financial documents.

The Grand Forks Housing Authority is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity or expression, or any other protected status under applicable law.

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